About the role
Pclass #
SS267
Who We Are
We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.
For over 60 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.
Position Summary
This position is responsible for assisting department heads at in a variety of senior administrative tasks related to the smooth functioning of the departments.
Duties & Responsibilities
-
Provides administrative support, which includes responding to questions from students and faculty, other departments and external agencies; transcribing and circulating minutes of meetings; preparing documents, reports and schedules; drafting routine correspondence; distributing mail and updating the department website.
-
Assists instructors with a variety of tasks including:
- Providing substitute and guest instructors with the necessary information to perform their duties effectively.
- Orienting new term instructors and assigning voice box numbers accordingly ensuring their VCC accounts are set up and keys are requisitioned.
- Ensuring classrooms are properly equipped and furnished according to the needs of each class, liaising with Facilities as necessary.
- Responding to environmental and equipment problems, ensuring appropriate action is taken to remedy issues.
- Providing emergency support to instructors, ensuring students are notified of class cancellations.
- Keeping accurate accounts of class enrolments and updating and maintaining records accordingly.
- Coordinating field trip requisitions.
-
Constructs course timetables, exam schedules and administrative calendar with input and approval from Department Leader.
-
Books rooms for courses, seminars, exams, faculty interviews, etc.
-
Processes all financial transactions including P-card purchases, web requisitions, cheque requisitions and invoices, as well as depositing of event proceeds. Receives purchases in Banner. Monitors drawdown POs for fund balances and expiration.
-
Prepares contract requests for terms and maintains records of term workload. Prepares CUPE and Faculty timesheets and honoraria. Submits FA and CUPE absence reports.
-
Monitors activities and projects of Department Assistant and offers assistance as needed. Provides back up in his or her absence, and directs and monitors any temporary staff replacement.
-
Liaises with Marketing regarding ongoing advertising and marketing needs. Maintains annual schedule for marketing outreach.
-
Coordinates internal and external distribution of advertising materials, including posting information on electronic media. Prepares and packs promotional materials for special events. Prepares and maintains bulletin board displays in hallways and classrooms.
-
Liaises with external venues regarding rental, insurance and moving of equipment for special events. Coordinates any equipment moving with Facilities.
-
Organizes and maintains filing system. Stores/disposes of materials as per PIPA regulation.
-
Works within a noisy environment and some minor travel off campus is required.
-
Performs other related duties as required.
Qualifications
Education and Experience
- Grade 12 plus additional specialized training of over 1 year and over 2 years’ related experience or an equivalent combination of training and experience may be substituted for the required qualifications.
Skills and Abilities
-
Proven interpersonal skills and the ability to establish positive and cooperative working relationships with students, staff, instructors and administrative personnel. Personable, patient, and able to deal with a variety of people and personalities.
-
Ability to use discretion and mature judgement in relating to people, giving out information and solving problems. Ability to maintain confidentiality regarding departmental and personnel matters.
-
Superior communication skills and an excellent command of written and spoken English.
-
Considerable knowledge of the organization, content and registration procedures of Music and Dance programs.
-
Strong organizational skills.
-
Proficiency in MS Word, Excel, Outlook, Banner and FAST, and web experience required. Minimum speed of 50 wpm.
-
Ability to work independently, under pressure and to deadlines.
-
Creative, resourceful, adaptable and solution-oriented.
Salary Range - Prorated based on FTE
PAYGRADE 23 – $31.67 to $37.06 hourly rate ($2,217 to $2,594 bi-weekly)
Posting Detail Information
Employment Group
Support Staff (CUPE)
Type of Position
Temporary
Employment Type
Full Time
Department
MUSIC
Primary Location - This position may require you to work at all VCC locations.
Broadway
Is this posting only for internal applicants?
No
Desired Start Date - May be subject to change
09/15/2025
Position End Date - For Temporary Positions
01/01/2026
Vacation Blackout Dates
November 24 to December 16, 2025
Number of Hours per Week
35
Work Schedule - Hours may vary according to the needs of the Department
9am – 5:15pm
Eligible for Fortnight
Yes
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date
08/20/2025
Posting Close Date
09/03/2025
Is this a pooled posting?
No
About the role
Pclass #
SS267
Who We Are
We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.
For over 60 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.
Position Summary
This position is responsible for assisting department heads at in a variety of senior administrative tasks related to the smooth functioning of the departments.
Duties & Responsibilities
-
Provides administrative support, which includes responding to questions from students and faculty, other departments and external agencies; transcribing and circulating minutes of meetings; preparing documents, reports and schedules; drafting routine correspondence; distributing mail and updating the department website.
-
Assists instructors with a variety of tasks including:
- Providing substitute and guest instructors with the necessary information to perform their duties effectively.
- Orienting new term instructors and assigning voice box numbers accordingly ensuring their VCC accounts are set up and keys are requisitioned.
- Ensuring classrooms are properly equipped and furnished according to the needs of each class, liaising with Facilities as necessary.
- Responding to environmental and equipment problems, ensuring appropriate action is taken to remedy issues.
- Providing emergency support to instructors, ensuring students are notified of class cancellations.
- Keeping accurate accounts of class enrolments and updating and maintaining records accordingly.
- Coordinating field trip requisitions.
-
Constructs course timetables, exam schedules and administrative calendar with input and approval from Department Leader.
-
Books rooms for courses, seminars, exams, faculty interviews, etc.
-
Processes all financial transactions including P-card purchases, web requisitions, cheque requisitions and invoices, as well as depositing of event proceeds. Receives purchases in Banner. Monitors drawdown POs for fund balances and expiration.
-
Prepares contract requests for terms and maintains records of term workload. Prepares CUPE and Faculty timesheets and honoraria. Submits FA and CUPE absence reports.
-
Monitors activities and projects of Department Assistant and offers assistance as needed. Provides back up in his or her absence, and directs and monitors any temporary staff replacement.
-
Liaises with Marketing regarding ongoing advertising and marketing needs. Maintains annual schedule for marketing outreach.
-
Coordinates internal and external distribution of advertising materials, including posting information on electronic media. Prepares and packs promotional materials for special events. Prepares and maintains bulletin board displays in hallways and classrooms.
-
Liaises with external venues regarding rental, insurance and moving of equipment for special events. Coordinates any equipment moving with Facilities.
-
Organizes and maintains filing system. Stores/disposes of materials as per PIPA regulation.
-
Works within a noisy environment and some minor travel off campus is required.
-
Performs other related duties as required.
Qualifications
Education and Experience
- Grade 12 plus additional specialized training of over 1 year and over 2 years’ related experience or an equivalent combination of training and experience may be substituted for the required qualifications.
Skills and Abilities
-
Proven interpersonal skills and the ability to establish positive and cooperative working relationships with students, staff, instructors and administrative personnel. Personable, patient, and able to deal with a variety of people and personalities.
-
Ability to use discretion and mature judgement in relating to people, giving out information and solving problems. Ability to maintain confidentiality regarding departmental and personnel matters.
-
Superior communication skills and an excellent command of written and spoken English.
-
Considerable knowledge of the organization, content and registration procedures of Music and Dance programs.
-
Strong organizational skills.
-
Proficiency in MS Word, Excel, Outlook, Banner and FAST, and web experience required. Minimum speed of 50 wpm.
-
Ability to work independently, under pressure and to deadlines.
-
Creative, resourceful, adaptable and solution-oriented.
Salary Range - Prorated based on FTE
PAYGRADE 23 – $31.67 to $37.06 hourly rate ($2,217 to $2,594 bi-weekly)
Posting Detail Information
Employment Group
Support Staff (CUPE)
Type of Position
Temporary
Employment Type
Full Time
Department
MUSIC
Primary Location - This position may require you to work at all VCC locations.
Broadway
Is this posting only for internal applicants?
No
Desired Start Date - May be subject to change
09/15/2025
Position End Date - For Temporary Positions
01/01/2026
Vacation Blackout Dates
November 24 to December 16, 2025
Number of Hours per Week
35
Work Schedule - Hours may vary according to the needs of the Department
9am – 5:15pm
Eligible for Fortnight
Yes
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date
08/20/2025
Posting Close Date
09/03/2025
Is this a pooled posting?
No