CIMCO Refrigeration is looking to hire a full-time Executive Assistant that will provide executive support for: President, Vice President of Finance and Administration, Vice President of Sales and Marketing, Vice President of Canada West and Ontario, HR Manager, Director of Construction and Manufacturing

This position is ideal for a highly motivated candidate with strong interpersonal and communication skills, well developed organizational abilities, and efficient administrative skills. Professionalism and confidentiality of information are very important, as are interpersonal relationships both within the relatively small corporate group and with the numerous departments and our network of branch offices. Customer service experience is an asset in this position. Workload varies with the scheduling of meetings, the planning cycle and branch support activities and as such overtime will be required in this role. This role is in our Head Office in Burlington and will be required to be on site full time.

Role Responsibilities

• Reception functions for the above noted leaders, with responsibility to reroute inquiries as directed
• Distribution and organization of correspondence & filing (printing, copying, courier)
• Meeting co-ordination and support (technical equipment, catering, meeting materials, etc.) and scribe where required
• Manage calendars, appointments, deadlines and optimize meeting times
• Travel and accommodation arrangements using Engencia and assistance with travel expenses organization using Concur
• Manage and organize information for ongoing legal matters
• Provide support and/or letters for immigration and cross border work (L1B and E-Visas, Letters of Entry)
• Manage account manager sales quota list for new hires and departure
• Assist with preparation and formatting of presentation using Powerpoint
• Assist with preparation and formatting of key deliverables using Word and Excel
• Event planning for key meetings such as quarterly executive meetings, regional sales meetings etc.
• Other duties as assigned

Required Professional Knowledge, Skills & Qualifications

• 5 Years administrative support at a senior level

• Post-Secondary Education (College, University)

• Strong verbal and written communication skills

• Proficiency with Microsoft Office software (emphasis on Outlook multiple in-box management, Word, Excel and PowerPoint)

• Excellent telephone manner with experience in customer service

• Ability to provide support in meeting aggressive deadlines

• Ability to “multi-task” and be responsible for a variety of office administration functions

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education.

CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.