Summary

The Material Coordinator supports Q-Line’s warehousing and logistics operations by ensuring accurate inventory
control, timely material flow, and effective communication between warehouse, logistics, and project teams. This role plays a key part in maintaining data integrity, supporting project schedules, and driving continuous improvement in material management processes.

Key Responsibilities

Inventory & Data Management

• Maintain accurate inventory records and transactions in Q-Line systems and project WMS.
• Includes Material Receipt, Issue and OSD
• Ensure data integrity across all material movements and transactions.
• Assist with material reconciliation and resolution of discrepancies (OSD)

Coordination & Communication

• Interface with Q-Line Warehousing manager, Subcontractors and client representatives on shipment deliveries

and schedules.

• Liaise with expediting and logistics teams on releases and delivery schedules.
• Coordinate with stakeholders to ensure timely delivery of project materials.
• Maintain warehouse and laydown delivery schedules; issue daily/weekly updates.

Reporting & Documentation

• Generate reports and update KPIs, LEMs, and material status documentation.

• Collect and present warehousing KPI data to Manager and Client monthly.

• Assist in preparation of monthly forecasts, material look-ahead, and invoicing scope.

Continuous Improvement & Compliance

• Support department goals and identify process improvement opportunities.
• Ensure adherence to operational procedures, safety, health, security, and quality policies.

Other

• Potential to perform other Material Management related tasks as needed.

Required Qualifications

• 3–5 years of experience as a Material Coordinator in industrial construction or warehousing.

• Strong attention to detail and ability to follow established processes.

• Must pass background checks and pre-employment drug/alcohol testing

• Proficiency with ERP and WMS systems (e.g., SMAT, SiteSense).

• Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint, SharePoint).

• Excellent communication skills, both written and verbal.

• Ability to prioritize tasks under pressure and meet deadlines.

• Self-motivated, adaptable, and capable of working independently or in a team.

Safety Requirements

• CSTS 2020 certification (additional safety training such as WHMIS or First Aid considered an asset).

• Growth Opportunity

Exposure to third-party logistics (3PL) strategies and systems.

• Opportunity to contribute to process improvements and efficiency initiatives.