Grain Farmers of Ontario is looking for a friendly, self-motivated individual to join our Administration team as Administrative Assistant. Our ideal candidate is organized, has experience supporting meeting/event logistics, is committed to accuracy, and has a positive, supportive approach. If you are a team player who enjoys contributing to a supportive and professional workplace, we invite you to apply for this opportunity!

The Role

The Administrative Assistant plays an important role in supporting the organization through the efficient and effective execution of administrative tasks. They will support the Manager, Administration with general administrative work, provide assistance to all departments, and execute administrative tasks for the HR function.

Your day-to-day

• Provide ongoing administrative support across the organization, including document management, distribution of correspondence, meeting coordination, initiative support, etc.

• Assist the Manager, Administration with administrative support to the Board by managing and circulating official communications and minutes, updating the resolution tracking document, and ensuring the Directors' website is updated in a timely and organized manner

• Support all departments with the coordination of event and meeting logistics, including venue booking, catering arrangements, hotel reservations, ensuring appropriate meeting technology is in place, and managing all other logistical details to support seamless meeting/event execution

• Assist departments with event planning and execution by providing administrative support with invitations, arranging travel, handling phone communications, assisting with event preparation, and providing onsite support to ensure smooth execution

• Act as a back-up to the Finance/Office assistant on administrative tasks, including answering and directing calls, office equipment maintenance and issues, and assisting with incoming/outgoing mail and courier

• Support the maintenance of the office building by acting as the liaison with the property service providers to ensure a well-maintained building

• Assist the Manager, Human Resources, with HR related administrative tasks, ensuring accuracy, timeliness, and confidentiality

• Develop and maintain effective working relationships within the team and across all departments

• Performs other duties, as required

What you will Bring

Education & Experience

• College diploma or certificate in office administration or related field.

• 2+ years of experience as an administrative assistant required

• Experience coordinating meeting/event logistics

• Experience interacting with boards of directors and knowledge of Robert’s Rules is considered an asset

• Experience in the Ontario Agricultural industry is considered an asset

Knowledge, Skills & Abilities

• Highly organized with the ability to prioritize tasks and manage multiple responsibilities efficiently
• Accurate typing skills and a proven ability to accurately record meeting minutes and maintain meeting documentation
• Knowledge and comfort working with different types of technology and digital platforms
• Ability to communicate in a clear, professional manner, in both verbal and written formats
• Basic Knowledge of Office equipment, including Printers, copiers, scanners, postage machines, etc.
• Detail-oriented with a commitment to accuracy and quality
• Demonstrates a high level of discretion and professionalism in handling sensitive information, ensuring strict confidentiality
• Collaborative mindset and willingness to work independently and as part of a team
• Proficiency with MS Office 365 (Word, Excel, Outlook, PowerPoint etc.)
• Sound judgment, critical thinking, and integrity in all actions

What we offer

Grain Farmers of Ontario is a team of passionate, hardworking people focused on using teamwork and collaboration to bring the greatest value to our farmer-members. We offer Competitive salary and a robust benefit package including medical, dental, life insurance and a pension program with employer contributions. All staff receive 10 sick days per year, 5 of which are paid, and a minimum of 3 weeks’ vacation to start. We value supporting our team members to reach their full potential by offering every employee the opportunity for learning and development through our development focused performance management system. We also like to have a little fun! We have an active social committee providing fun and interesting social events.

About Grain Farmers of Ontario

Grain Farmers of Ontario is the province’s largest commodity organization, representing Ontario’s 28,000 barley, corn, oat, soybean and wheat farmers. The crops they grow cover 6 million acres of farm land across the province result in over $27 billion in economic output, and are responsible for over 92,000 jobs in the province.

Grain Farmers of Ontario is an organization that values teamwork, honesty, integrity, kindness and work ethic. We pride ourselves on our team atmosphere, and we all work together to create a business atmosphere that allows for the highest returns for our farmer-members.

Learn more about us at www.gfo.ca

Submissions must be in the form of a resume with an accompanying cover letter detailing your experience and qualifications related to the position. Applications without a cover letter listing detailed information regarding relevant qualifications and experience will be deemed incomplete and will not be considered.

Location: Guelph, ON

Hours of work: Full-Time, Permanent (35 hours/week)

Grain Farmers of Ontario is committed to a fair and inclusive work environment. We will endeavor to accommodate the needs of qualified applicants in all parts of the hiring process. If you require accommodation during the hiring process, please reach out to Human Resources at hr@gfo.ca

All resume information is received in confidence. While we appreciate and thank all applicants, we will only directly contact those candidates selected for an interview.