Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant, you will be an integral part of a collaborative team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

What you’ll be doing:

• Manage calendars, schedule virtual and in-person meetings, coordinate travel and monitor emails/voicemail
• Prepare agendas, take minutes, track action items and follow up as needed
• Draft, proofread and edit correspondence, reports, presentations and meeting materials
• Maintain staff and physician schedules, on-call rosters and time-off tracking
• Serve as the main point of contact for internal and external stakeholders (e.g., hospital leadership, physicians, committees community partners)
• Triage inquiries, assess urgency and escalate to leadership as appropriate
• Coordinate with McMaster University for medical student and resident placements
• Organize educational sessions, Grand Rounds, guest speakers and other events
• Book meeting rooms and community venues; arrange catering, materials and logistics
• Support special projects, presentations and quality improvement initiatives
• Maintain and update policies, procedures, intranet content and distribution lists
• Process purchase orders, manage office supplies, arrange conference registrations and reconcile expense claims
• Support credentialing, security (e.g. key control) and confidential document management
• Assist with relocation, safety inspections, mail distribution and general office tasks such as filing, scanning, photocopying
• Work closely with the Chief, Directors and Management Team to ensure smooth day-to-day operations
• Provide backup support to other administrative staff as needed

What we’re looking for:

• Post-secondary education in a relevant field
• 3 years’ experience in an administrative role supporting Management
• Knowledge, experience and the confidence to work independently
• Excellent Microsoft Office Suite skills with demonstrated ability to produce creative PowerPoint presentations
• Understanding of Medical Terminology and Virtual Technology such as TEAMS, ZOOM, WEBEX etc.
• Polished written and verbal communication skills
• Strong problem-solving skills; diplomatic, analytical and detail oriented
• A great work ethic and commitment to excellence
• Team player with a positive outlook and good sense of humour
• Working knowledge of Showcase and AS400 would be an asset

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Homewood Health Centre requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

Why work with us

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health™ and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.