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Position Description We are looking for an Executive Assistant to provide high-level support to our senior executive leadership team and partners. Based in Ottawa, this is an onsite role suited to an experienced EA who enjoys being closely connected to the executives and teams they support. This is an opportunity for a seasoned professional who brings strong judgment, discretion, and confidence working with senior leaders. You will be a trusted partner who stays ahead of priorities, anticipates needs, manages complex and competing demands, and helps ensure the day-to-day operation of the Business Unit runs smoothly. The ideal candidate has significant experience supporting executive-level leaders and is comfortable working in a fast-paced environment where priorities can shift quickly. You are highly organized, proactive, resourceful, and known for handling sensitive and confidential matters with professionalism and discretion. If you are an experienced Executive Assistant in the Ottawa area who values being onsite, building strong relationships with senior leadership, and playing an important role in the success of the team, we would love to hear from you. Your future duties and responsibilities Provide comprehensive executive support to the BU Leader / Senior Vice-President, including proactive calendar and priority management. Coordinate and manage internal and external meetings, ensuring alignment of schedules and preparation of required materials. Oversee administrative processes, including travel arrangements, expense reporting, approvals, authorizations, and CRM management. Collaborate with the Operations Director and BU Planner to coordinate and organize annual business planning and events. Approve timesheets and review expense reports for the BU Leader’s direct reports to ensure compliance with CGI policies and standards. Liaise with internal administrative teams and client executive assistants to coordinate meetings, visits, and business engagements. Provide executive-level administrative support to one Sector Vice President, including calendar management, expense administration, timesheet approvals, and participation in and facilitation of team meetings. Required Qualifications To Be Successful In This Role Associate’s degree in Business Administration, Communications, or a related field (bachelor’s degree preferred). Minimum of 8 years of relevant experience in a similar executive support role. Demonstrated experience supporting C-level or senior executive leadership. Exceptional verbal and written communication skills. Advanced writing, editing, and formatting abilities for executive presentations and communications. Strong event planning and coordination capabilities. Highly intuitive, self-directed, and proactive. Excellent listening skills with the ability to anticipate executive needs. Sound judgment and ability to make timely, well-informed decisions. Strong analytical skills with the ability to prioritize effectively. High level of professionalism, diplomacy, and client service orientation. Demonstrated discretion, reliability, and punctuality CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $60,000–$110,000. This role is an existing vacancy. Together, as owners, let’s turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because… You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction. Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter. That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals. To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries. Come join our team—one of the largest IT and business consulting services firms in the world.

What you’ll do

Provide high-level administrative support to the BU Leader and Sector Vice President, focusing on proactive calendar and priority management. Coordinate internal and external meetings, manage travel and expenses, and facilitate annual business planning events.

Requirements

Requires a minimum of 8 years of experience supporting C-level or senior executive leadership. An associate's degree is required, though a bachelor's degree is preferred, along with exceptional communication and organizational skills.

Listed skills

• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Priority Management
• Travel Coordination
• Expense Reporting
• CRM Management
• Event Planning
• Business Planning
• Written Communication
• Executive Presentations
• Discretion
• Analytical Skills
• Diplomacy
• Client Service Orientation
• Time Management
• Professionalism

Job areas

• Administrative
• Management & Leadership
• Consulting
• Technology