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Job details

We have an exciting opportunity for a Receptionist to join our Administration team, reporting to the General Manager on a 12-month contract, with a possibility of extension. The successful candidate must be an enthusiastic and motivated self-starter able to work with minimal supervision. Job Duties Coordinate and schedule meetings, appointments, and calendars for the senior leadership team, ensuring efficient time management and prioritization of commitments. Perform basic filing and record keeping, including organizing documents and maintaining up-to-date records for easy access. Provide professional customer service by responding to inquiries via phone, email, and in person, addressing concerns promptly and directing requests to the appropriate departments. Plan and support company events, meetings, and staff functions, including logistics, catering, communications, and on-site coordination Perform general office housekeeping duties to maintain a clean, organized, and professional work environment. Process incoming and outgoing invoices, ensuring accuracy, proper documentation, timely billing, payment tracking and follow-up. Handle accounts payable tasks, including paying invoices in a timely manner and maintaining accurate financial records. Distribute and manage interoffice mail and courier deliveries, ensuring timely and accurate delivery of internal communications and documents. Maintain and organize driver paperwork and logs. Assist with data entry and administrative reporting related to operations, drivers, and fleet activities. Support day-to-day office operations by ordering supplies, coordinating with vendors, and assisting various departments as needed. Act as the first point of contact for visitors, providing a welcoming and professional front desk presence. Perform other duties as assigned. Qualifications Customer focused, professional and friendly personality. Proficient use of Microsoft programs; MS Word, Excel, etc. Above average key boarding skills. Strong organizational and communication skills, verbal and written. Self-motivated, can work with minimal supervision. HOURS Full – time Monday to Friday from 7:30 am to 4:00 pm, can change based on operational needs. LOCATION 7420 Hopcott Road Delta, BC

What you’ll do

The role involves managing schedules and front-desk operations while providing professional customer service to visitors and callers. Additionally, the position handles financial tasks such as processing invoices and accounts payable alongside general office administration.

Requirements

Candidates must be professional, self-motivated individuals with strong organizational skills and proficiency in Microsoft Office. Above-average keyboarding skills and the ability to work with minimal supervision are required.

Listed skills

• Customer service · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Filing
• Customer Service
• Event Planning
• Invoicing
• Accounts Payable
• Data Entry
• Microsoft Word
• Microsoft Excel
• Written Communication
• Verbal Communication
• Office Administration

Job areas

• Administrative
• Transportation
• Logistics
• Customer Service & Support
• Finance & Accounting