Mine Administrator Jobs in Alberta, Canada
Create alert for “Mine Administrator”
Alberta, Canada
About the role
Parts & Inventory Management
- Maintain an accurate, organized inventory of parts, components, consumables, PPE, and operating supplies.
- Assist the Parts and Fleet Specialist in sourcing, ordering, and expediting parts to support equipment maintenance and minimize downtime
- Coordinate with maintenance, foremen, and suppliers to identify required parts and confirm availability and lead times.
- Monitor stock levels and reorder points to prevent shortages of critical parts and supplies.
- Receive, inspect, and shelve parts; ensure proper labelling and storage for efficient retrieval.
- Track parts usage and maintain records of warranties, returns, and core charges.
Receiving & Shipping
- Receive incoming deliveries, verify quantities and condition against purchase orders and packing slips, and report discrepancies.
- Process and document receipts in the inventory/Limble system.
- Coordinate with suppliers, carriers, and the procurement team on deliveries, returns, and backorders.
- Organize and label stored materials for safe, efficient retrieval.
Reporting & Documentation
- Assist in compiling and preparing daily, weekly, and monthly mine reports (production, downtime, safety, and operational summaries).
- Track and maintain operational paperwork, ensuring forms are complete, accurate, and filed on time.
- Gather data from foremen and supervisors and consolidate it into required reporting formats.
- Maintain organized site records, filing, and documentation (digital and physical).
- Support compliance and regulatory documentation as required.
Payroll, Timekeeping & Scheduling Support
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Assist foremen with collecting, verifying, and entering crew time and attendance.
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Track rotation schedules, overtime, and shift premiums in line with Alberta Employment Standards and company policy.
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Help maintain and update crew schedules, coverage, and shift rotations.
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Reconcile timesheet discrepancies and follow up on missing or incorrect entries.
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Prepare and submit payroll data to the payroll department by required deadlines.
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Assist with onboarding paperwork, training records, and compliance documentation.
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Order and manage office and site supplies.
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Act as a point of contact for administrative inquiries on site.
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About Source Energy Services Ltd.
Source is a fully integrated producer, supplier, and distributor of high quality frac sand, primarily to the WCSB. Source provides its customers with a full end-to-end solution through its Wisconsin mines and processing facilities, its Domestic sand mine in Peace River, its unit train capable rail assets, its strategically located transload terminal network, and its "last-mile" logistics capabilities. Source's full-service approach allows customers to rely on its logistics capabilities to increase reliability of supply and to ensure the timely delivery of their growing frac sand requirements. In addition to its transload terminal network and in-basin storage capabilities, Source has also developed the Sahara, a proprietary wellsite mobile sand storage and handling system.
Source owns and operates a Northern White frac sand mine and related closed-loop wet processing plant located in east-central Barron County near the town of Sumner, Wisconsin, a Northern White frac sand mine and related closed-loop wet processing plant, which includes three washing circuits, dry processing plant and unit train capable loadout facility, located near Blair, Wisconsin , a dry processing plant, storage and loadout facility located in Weyerhaeuser, Wisconsin, and a Northern White frac sand mine and related closed-loop wet processing plant, dry processing plant, and loadout facility, located near Blair, Wisconsin. Early in 2022, Source assumed all operations, distribution, and sale of domestic frac sand from a facility in Peace River, AB. This transaction provided Source with the opportunity to integrate Peace River frac sand into Source's leading distribution network resulting in low-cost production with significant logistical advantage and ensures efficiency of supply for our customers while expanding the company's footprint and product offerings as well.