Receptionist/office Administrator Jobs in Brampton, Ontario, Canada
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Brampton, Ontario, Canada
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Top Benefits
About the role
Job description
Company Description
Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.
Job Purpose
The Receptionist / Office Administrator is the first point of contact for visitors, clients, and vendors. This role is responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth day-to-day office coordination. The ideal candidate is professional, organized, and able to handle multiple responsibilities in a fast-paced environment.
Duties & Responsibilities
- Greet and assist visitors and clients
- Answer, screen, and direct incoming phone calls and emails
- Handle incoming and outgoing mail, deliveries, and courier services
- Maintain organized digital and physical filing systems (drawings, invoices, job files, etc.)
- Schedule meetings, appointments, material pickups, and deliveries
- Assist with material ordering and follow-up with suppliers
- Book hotel accommodations and coordinate travel arrangements when required
- Open accounts with new suppliers and manage basic vendor communications
- Create and maintain supplier quote comparison sheets
- Update production tracking documents and internal records
- Monitor and maintain office supply inventory and equipment
- Ensure the front desk and office areas remain clean, organized, and presentable
- Support the project team with administrative tasks as needed (e.g., printing, compiling reports)
- Assist with basic data entry, time tracking, and document formatting when requested
- Liaise with internal departments (e.g., production, purchasing, accounting) to ensure smooth workflow
- Maintain confidentiality and professionalism when handling sensitive information
Qualifications & Skills
- Degree or diploma in Office Administration, Business, or a related field
- 1–3 years of experience in an administrative or receptionist role
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Proficient in Microsoft Office (Word, Excel, Outlook), experience with project tracking software is a plus
- Comfortable handling multiple tasks and shifting priorities in a fast-paced environment
- Ability to maintain confidentiality and handle sensitive information professionally
- Friendly, approachable, and customer service–oriented demeanor
- Strong attention to detail and follow-up
- Ability to work independently and collaboratively with cross-functional teams
Job type: Full-Time, Permanent, In person
Salary: $45,000.00 to $55,000.00
Benefits
Company events Dental care Extended health care Schedule: Monday to Friday Job Types: Full-time, Permanent
Benefits
Company events Dental care Extended health care Life insurance On-site parking
About Zgemi Inc.
Zgemi Inc. is a full service general contractor located in Brampton, Ontario, Canada. We provide design, development, renovation, restoration and remodelling for residential, commercial and industrial buildings.
At ZGEMI, every step of your project will be handled by our experienced Project Managers and Construction Team to ensure a successful completion on budget, on time and beyond your expectations. Through a close working relationship with designers, architects and engineers we offer innovative solutions for your project. We constantly strive to provide the best possible on site performance, highest priority on safety, optimum planning and coordination.
ZGEMI is capable of handling any kind of project from the initial design process through final completion. It doesn’t matter whether we are dealing with a small residential home renovation or a large commercial building; we execute each task with supreme care. ZGEMI offers you turnkey solutions for a construction management process from cost estimation, public approvals and project management to contract administration, project development, feasibility analysis and financing.
ZGEMI’s experience and expertise, strong client focus and result oriented approach make us the contractor of choice for any size of project. The key to ZGEMI’s success lies in a simple motto: "See the customer’s point of view first, and then create a win-win deal!". ZGEMI can work within your budget to help you not only meet but exceed your expectations. Contact us!