St. Joan of Arc School

7970 Wentworth Drive SW, Calgary

Overall Accountability

The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public.

Specific Accountabilities

• Responds to requests for information from staff, students, parents and members of the public

• Sorts and distributes correspondence and mail, including faxes and email

• Schedules meetings and handles business and administrative activities

• Generates reports, correspondence and newsletters

• Transcribes material from handwritten notes or electronic dictation; edits or formats documents for use with specialized software

• Creates, photocopies and distributes materials

• Orders and maintains office supplies

• Maintains and updates information databases, lists, files, records, etc.

Qualifications

• Minimum High School Diploma

• Minimum three (3) to six (6) months’ related experience

• Secretarial certificate/diploma preferred

• Proficient with Microsoft Office

• Excellent communication, organization and interpersonal skills

• Ability to work independently or as part of a team

• Working knowledge of student information systems and electronic report cards for school-based positions preferred

• Fluency in languages will be a definite asset for French Immersion and International Spanish Academy school

The Calgary Catholic School District is committed to fair and accessible employment practices and considers catholicity, equity, diversity, and inclusivity to be foundational to its institutional success.

The Calgary Catholic School District seeks to foster a workplace that reflects the full breadth of the communities it serves.

If selected as the successful candidate for this position, please be aware that you will be required, as a condition of employment, to submit to the District a police information check (PIC) prior to your start date . The check must be issued at the time of the job offer or within the past six months. Please note, the cost of the police information check will be the responsibility of the candidate. NOTE: Applicants who live in Calgary can apply for Police Information Check (PIC) electronically by visiting the following CPS website: https://www.calgary.ca/cps/public-services/police-information-checks.html