Accounting Administrative Assistant Jobs in Calgary, AB
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Calgary, AB
Accounting Administrative Assistant
Accounting Administrative Assistant
Administrative Assistant
Administrative Assistant
Administrative Assistant, Private Enterprise
Administrative Assistant, Private Enterprise
Accounting Assistant
Accounting Assistant
Administrative Assistant
Administrative Assistant
Program and Administration Assistant
Program and Administration Assistant
Public Works Administrative Assistant
Public Works Administrative Assistant
Administrative Assistant
Administrative Assistant
Executive Assistant
Executive Assistant
Senior Administrative Assistant, School (FRH) - Permanent
Senior Administrative Assistant, School (FRH) - Permanent
Administrative Support IV – Administrative Assistant
Administrative Support IV – Administrative Assistant
Administrative Assistant
Administrative Assistant
Administrative Assistant (contract)
Administrative Assistant (contract)
Administration Manager
Administration Manager
Senior Administrative Assistant, School (FSC) - Permanent
Senior Administrative Assistant, School (FSC) - Permanent
Community Services & Planning Administrative Assistant
Community Services & Planning Administrative Assistant
Senior Administrative Assistant
Senior Administrative Assistant
Executive Administrative Assistant
Executive Administrative Assistant
Administrative Assistant / Receptionist
Administrative Assistant / Receptionist
Administrative Assistant, Residence Services
Administrative Assistant, Residence Services
Top Benefits
About the role
About Ambipar
Ambipar is a multidisciplinary organization providing environmental services, emergency response, and industrial services. Our teams support a wide range of industries, offering employees exposure to diverse operations and opportunities for professional growth. Our dedication includes many perks, such as:
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Health & Dental Benefits
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Health Spending Account
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RRSP Matching Program
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Growth Opportunities & Mentorship
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Tuition/Professional Development Reimbursement
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Flex Days
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Employee Assistance Program
Position Summary
Ambipar is seeking anAccounting Administrative Assistantbased out of our Calgary, Alberta office. This role acts as a central point of contact for internal teams, contractors, vendors, and building management, ensuring administrative processes are organized, tracked, and completed efficiently. The Accounting Administrative Assistant also provides administrative support to the finance team.
Key Responsibilities
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Serve as a primary point of contact for incoming calls and general office inquiries, rerouting appropriately
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Coordinate office operations, including ordering and maintaining office and kitchen supplies (online and in store)
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Coordinate travel logistics (flights, accommodations, venues) for Emergency field employees
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Liaise with building management regarding facility-related matters
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Coordinate shipments, deliveries, and basic equipment setups as required
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Track and follow up on contractor documentation, including COI, COR, and WCB certificates
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Prepare and send packages and manage incoming and outgoing mail
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Maintain organized electronic and physical filing systems
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Coordinate administrative support for the finance team, including:
- Timesheet and expense report processing
- Credit card reconciliations
- Assistance with weekly payment runs
- Electronic document management and filing
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Support cross-departmental administrative needs and perform other duties as assigned
Qualifications
- Diploma or Bachelor’s degree in Business Administration or a related field
- Minimum of 2 years of administrative or coordination experience
- Strong organizational, time management, and follow-up skills
- Ability to manage multiple priorities independently
- Clear written and verbal communication skills
- Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks is an asset
- High attention to detail and accuracy
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