Casual Scheduling Coordinator

We are seeking a detail-oriented and highly organized Scheduling Coordinator to join our team and play a pivotal role in supporting efficient operations. In this position, you will be responsible for managing schedules, coordinating appointments, and ensuring timely communication across teams and departments. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment where accuracy and reliability are key. This is an excellent opportunity to join a collaborative and professional workplace. If you’re looking to grow your career in a supportive environment, this could be the perfect fit.

WE ARE LOOKING FOR TWO POSITIONS

0700 -1900 & 1900 - 0700 ROTATING EVERY TWO WEEKS COVERING FOR LOA UNTIL MAY 8TH

CASUAL/ON-CALL OPEN AVAILABILITY. NO GURANTEED WORK HOURS

A day in the life of a Paladin Security Scheduling Coordinator:

• Create, modify, and update work schedules for the frontline Paladin Security employees in the Calgary branch
• Work with our Client Service Managers to strategically plan schedules and keep client and worksite information accurate
• Facilitate effective communication across departments regarding vacation requests, shift pick-ups, and last-minute book-offs.
• Capture and report statistics related to overtime usage, while developing and implementing strategies for minimizing it
• Conduct audits and maintain accuracy of all entries in the scheduling software (WinTeam)
• Track and report instances where corrective actions are needed, such as for breach of company policy
• Other duties as assigned

What makes you a great fit for Paladin Security?

• You work well in a team environment, but are also self-motivated. You thrive in deadline-driven environments and have strong time-management skills.
• You are outgoing and friendly – our team works hard and plays hard, so it’s important that you can appreciate the lighter side of things as well!
• You have a flexible schedule, that allows you to work a variety of shifts throughout the week.
• You have strong computer skills – you're well-versed in Word, Excel, PowerPoint, and Outlook, as well as a variety of other software. If you don’t know it, you’re able to pick it up quickly!
• You are detail-oriented, organized, and an expert multi-tasker. You’re able to juggle multiple tasks at once and prioritize effectively.
• You possess a High School Diploma (Post-Secondary education is an asset).
• Knowledge of, or experience with scheduling or scheduling software is an asset.
• Legally Authorized to work in Canada