Executive Administrator Jobs in Calgary, AB
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Calgary, AB
Executive Administrator
Executive Administrator
Turnaround Administrator
Turnaround Administrator
HR Administrator
HR Administrator
Office Administrator
Office Administrator
HR Administrator
HR Administrator
Builder Administrator (Calgary South)
Builder Administrator (Calgary South)
Field Ministry Administrator
Field Ministry Administrator
Dental Administrator - Garrison Woods Dental
Dental Administrator - Garrison Woods Dental
Builder Administrator (Calgary South)
Builder Administrator (Calgary South)
Client Executive, Group Benefits
Client Executive, Group Benefits
HSE & Fleet Administrator
HSE & Fleet Administrator
Facility Maintenance Technician
Facility Maintenance Technician
Office Administrator
Office Administrator
Project Controls Administrator
Project Controls Administrator
Executive Assistant, Governance
Executive Assistant, Governance
Funding Administrator
Funding Administrator
Land Administrator
Land Administrator
Payroll Administrator
Payroll Administrator
Personal Insurance Client Administrator
Personal Insurance Client Administrator
Research Ethics & Governance Administrator
Research Ethics & Governance Administrator
About the role
The Executive Administrator provides high-level administrative and operational support and ensures day-to-day priorities and operations run smoothly and efficiently. This role requires a highly organized, proactive professional who can manage multiple priorities, coordinate internal and external engagements, and anticipate needs while maintaining a high level of discretion, accuracy, and attention to detail.
Essential Functions
Executive Calendar & Priority Management
- Manage complex calendars, including scheduling meetings, interviews, and external engagements.
- Coordinate and prioritize appointments to align with organizational priorities.
- Provide daily calendar management and adjust schedules as needed.
- Coordinate logistics for meetings, travel, and external commitments.
Executive Leadership & Committee Meetings
- Coordinate Executive Leadership and Investment Committee meetings.
- Manage calendars and scheduling for leadership participants.
- Circulate pre-reads and meeting materials in advance.
- Record and distribute meeting minutes.
- Provide additional administrative support as required.
Divisional Meeting Administration
- Coordinate scheduling, meeting rooms, catering, and travel arrangements.
- Collect and distribute required meeting documentation.
- Record meeting minutes and support follow-up actions.
- Provide additional administrative support as required.
External Events & Engagements
- Assist with planning and coordination of external events.
- Manage event logistics, schedules, travel arrangements, and required materials.
- Coordinate with internal teams and external partners to ensure seamless participation.
Travel & Logistics Coordination
- Arrange detailed travel itineraries, accommodations, and transportation.
- Coordinate schedules and logistics related to travel commitments.
- Assist with select personal scheduling and logistical coordination related to travel when required.
Administrative Operations
- Process documentation, payments, and coordination with external consultants.
- Provide general administrative support as requested.
- Provide backup support for reception duties when required.
- Perform other related duties as assigned.
Office & Administrative Operations Support
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Maintain overall office organization, cleanliness, and functionality to ensure a professional and efficient work environment
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Monitor, order, and restock office supplies, kitchen items, and equipment as needed while managing vendor relationships
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Coordinate office maintenance, repairs, and service appointments with building management and external providers
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Oversee mail distribution, shipping/receiving, and document handling processes
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Support onboarding logistics, including workspace setup, supplies, and coordination with IT or facilities
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Assist with planning and execution of internal meetings, events, and team activities
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Track office-related expenses and support budget management and reporting
Essential Skills and Competencies
- Exceptional organizational and time-management skills.
- Ability to manage multiple priorities with strong attention to detail.
- High level of discretion and professionalism when handling confidential information.
- Strong communication and coordination skills.
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About Rohit Group
At Rohit, also more formally known as Rohit Group, we have a singular vision: Expand across North America, enriching the communities that we serve. We will achieve this by taking a bold and uncompromising approach.
Since our market introduction back in 1986 by the Gupta family, we have expanded across Canada to become a vertically integrated enterprise with over $1B in assets under management. Moreover, we have established ourselves within multiple Canadian markets from east to west, creating value through our real estate subsidiaries, including Rohit Communities, Rohit Homes, Rohit Rental Living, Rohit Commercial, and Rohit Health.
We encourage boldness, operate with ingenuity, harness the strength of our people, and never lose sight of our community focus.
As an employer, we hire for grit, fit, and talent. We boldly embrace work that is challenging, dynamic, and fulfilling, responsibly placing community at the heart of everything that we do.
In short, by being bold, we go further.
Learn more about Rohit at RohitGroup.com.