Recruitment Administrator

Full-Time Hybrid

Are you the person who keeps a recruitment desk running smoothly behind the scenes? Do you enjoy balancing candidate care, client support, and administrative coordination in a fast-paced agency environment? Are you looking for an opportunity where your organization and initiative will make a real impact?

The Company

We are a well-established boutique recruitment agency with an excellent reputation for delivering exceptional service to both clients and candidates. We believe successful recruitment is built on strong relationships, seamless processes, and a collaborative team environment. We are looking for a Recruitment Administrator who thrives in a fast-paced setting and enjoys being the person who keeps everything moving.

Company Perks and Rewards

$45,000–$50,000 Collaborative, supportive, and team-oriented with a strong focus on delivering an exceptional candidate and client experience Supportive leadership team Opportunities for professional growth within recruitment

The Job! You will be the administrative backbone of a busy recruitment practice, ensuring candidates, clients, and the consultant receive an exceptional experience throughout the recruitment process. You'll play a key role in keeping searches organized while supporting the consultant with coordination, sourcing, and client communication. Manage interview scheduling and calendar coordination between clients, candidates, and consultants. Prepare and post engaging job advertisements across multiple recruitment platforms. Source qualified candidates using job boards, LinkedIn, and internal databases. Conduct professional reference checks. Communicate regularly with candidates and clients, providing updates and coordinating next steps throughout the recruitment process. You will maintain accurate records within the applicant tracking system and ensure documentation is up to date. Assist the consultant with search administration, interview coordination, offer preparation, and onboarding activities. Provide exceptional customer service while managing multiple competing priorities and deadlines.

What you bring to the job

You will come with previous experience supporting a busy recruitment team in an agency environment, exceptional organizational skills, and a passion for creating a positive experience for both clients and candidates. Post-secondary education preferred. 1+ years of recruitment coordination or recruitment administration experience within a recruitment agency.

Experience using an Applicant Tracking Systems (ATS)

LinkedIn Recruiter experience is considered an asset Microsoft Office Suite, particularly Outlook, Word, and Excel Exceptional organizational and time management skills Strong attention to detail and accuracy Excellent written and verbal communication skills Professional, polished, and customer-service focused Proactive with the ability to anticipate needs

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!