Description

Bio-Medical Engineering in the Schulich School of Engineering invites applications for a Project Assistant. This Recurring Part-time position is for approximately 10 months (based on length of grant funding), with the possibility of extension.

This role reports to the Principal Investigator and is a hands-on, detail-focused role where organization and follow-through will directly impact progress and quality. The Project Assistant will provide operational support to the research teams. This role bridges science, operations, and compliance in a fast-paced, dynamic environment.

Summary of Key Responsibilities (job functions include but are not limited to):

Cross-Functional Project Support: support coordination across lab, clinical, and regulatory Maintain project timelines, trackers, and Gantt charts. Schedule meetings and follow up on action items. Flag risks or delays to keep projects on track. Clinical Study Operations: support clinical study activities alongside study managers such as, IRB submission preparation, study start-up, and site communications. Site recruitment tracking and activities. Study logistics and documentation. Research Operations: support research staff Ordering and inventory. Documentation preparation Service and vendor coordination. Communications: assist with internal and external communications Draft updates and summaries for leadership, sites, and vendors. Compile reports and prepare slides and meeting notes. Assist with marketing and advertising activities.

Qualifications / Requirements:

High-school diploma and at least three months working in a business or technical environment. Strong organizational skills and attention to detail. Ability to manage multiple tasks and shift priorities. Clear and concise written and verbal communication skills. Proactive, reliable, and team-oriented mindset. Adaptable in a fast-paced environment. Self-motivated and accountable.

Application Deadline: June 30, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.