People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.

Job Profile

These positions report to a Manager within the Recreation and Culture division. The administrative service representative role will provide positive and professional administrative support to the Recreation and Culture Division. Ensuring the smooth operation of day-to-day tasks is essential to the success of the division and our ASR’s play an integral role in our success. Ensuring good customer service for internal and external customers is essential. This position is responsible for the following duties:

What you will be doing

• Provides positive and professional administrative support i.e Payroll entry via cityONE, P.O Creation, Journal Entry’s, Invoice payment support, processing claims, creation of permits and some facility support

• Works daily with expected or legislated deadlines

• Ensures positive and professional customer service for internal and external customers

• Monitoring and editing of current web content

• Research and analysis of data primarily using excel and Activenet Reports i.e. monthly statistics

• Records management for the division

• Scheduling and coordinating of meetings, room bookings & events (could include evenings)

• Creation and distribution of materials

• Ensures financial requirements are adhered to

• Responsible for formatting/entry of applicable divisional Policies and Procedures

• Assists with applicable Ministry organizations to facilitate annual grant application submissions & reporting etc.

• Supports other ARS within the division

• Supports Project Managers on divisional projects.

• Performs other related duties as assigned

• Ensures all document creation meets City Accessibility standards

• May work some evenings and weekends as required.

Education

• 2-year post-secondary education studies in Business Administration, Office Management, or relevant studies.
• Standard First Aid and CPR Certificate

Experience and Knowledge

• At least six (6) months of experience in a related field
• Knowledgeable and proficient in the use of all manner of technologies and computer applications including (but not limited to) Activenet, GoldCare, Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher), Internet, records management system, web content editor (iCreate), SharePoint, GIS (OnPoint), POS, Maximo, CLASS, cityONE, AMANDA, Accessible document software.

We will ask you for these items if you are hired

Proof of your current and valid certificate(s) and/or educational qualifications.

Worker Health and Safety Awareness Training Certificate from the Ministry of Labour

Your compensation

The Administrative Service Representative position is within Grade 5 of the inside workers union Salary Schedule and has an annual salary range of $61,370 to $65.229.

Hours of work

The current hours of work are in accordance with the Inside Worker’s Collective Agreement and may be scheduled between Monday to Sunday, seven (7) hours per day, for a total of thirty-five (35) hours per week

Advertisement expiration date

To apply, submit your candidate profile and application through cityONE Careers, prior to April 1, 2026.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.