Job Description Reporting to the Team Lead, Atlantic, the Staffing Coordinator will be responsible for but not limited to administration and execution of scheduling employees, payroll processes, employee relations, health & safety activities, and general administrative tasks.

What We Offer:

• Flexible medical, dental, and vision plan
• Employee & family assistance program
• RRSP matching program
• Health & Wellness reimbursements
• Product purchase program
• Opportunities to take part in job-related training and development
• Growth and progression opportunities within the larger network of the J.D. Irving group of companies

Responsibilities Staffing

• Based on customer requirements (Last minute, daily, weekly, etc..) arrange & staff to ensure 100% fill rate for Client orders.

Employee Relations

• Manage time & attendance for all employees by completing timely follow-ups with employees on all absence types and document the absence within Bullhorn
• Provide verbal or written discipline for employee violations (safety, time and attendance, performance, etc.)
• Complete new hire check-in process for assigned Client groups

Payroll & Administration (Including but not limited to):

• Completion of Weekly payroll reporting in Kronos for assigned Clients
• Managing and auditing digital employee files for compliance
• Employee communication of company information via email and print media
• Completion of drug tests
• Completion of Employment Letters

Health & Safety

• Record any safety incidents/accidents
• Complete follow ups with employees on incident reporting & return to work dates

Qualifications

• Education Required: Post-Secondary Education Bachelor’s Degree or equivalent relevant work experience
• Proven experience making autonomous, well‑reasoned decisions tailored to unique or evolving circumstances
• Excellent time management and prioritization skills allowing you to manage multiple priorities
• A high sense of urgency in delivering high quality customer service
• Bilingualism (French/English) is an asset

About Us Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team At Protrans Personnel Services Inc. , we recognize that the key to our success is our people. Protrans is a full-service, premium recruitment agency specializing in transportation, warehousing and distribution, manufacturing, and administrative placements. We pride ourselves in providing people solutions to help our customers meet their goals, and match employees with reward career opportunities.