This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of one year plus one day.

**Location -**This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to an Academic Department Manager in the School, this position will provide specialized administrative support to the assigned departments in the operation of academic programs. Operating under a shared services model in the Academic Department Services team, this position will provide services across four departments as required through high-quality service delivery. Secondments will be considered for this position.

The Alberta School of Business is one of the world’s leading institutions for business education and research. As the first and longest continually accredited business school in Canada, it is also one of the country’s largest, with 70 faculty members, 2,100 undergraduate students, and 950 graduate students. Since its inception in 1916, the school’s innovative thinking, entrepreneurial spirit, and leadership have shaped communities and businesses around the world. With a vision to develop and inspire entrepreneurial leaders from Alberta for the world, the School excels in research, teaching, and external engagement.

• Drafts and/or generates routine communications such as emails, memos, and other documents for the Academic Department Manager.

• Maintains websites, blogs, or other social media platforms.

• Create and maintain an online administrative resource tool via Canvas for department members.

• Maintains department records, Google Groups, and resources for department members.

• Creates and maintains spreadsheets and/or databases. Prepares standard and ad hoc reports for the area.

• Manages and maintains tracking documents such as increment recommendations, promotion eligibility, conflict of interest, etc.

• Assists with organizing meetings, conferences, seminars, and special events on behalf of the departments.

• Designs and develops customized reports for specific needs.

• Assists with data and reporting for accreditation and surveys.

• Oversees research accounts for Faculty members and assists with setting up research accounts, extension requests, and resolving over expenditures.

• Manages timelines and ensures stakeholders are aware of expectations.

• Liaises with Faculty Administrators (HR & Finance): initiates and follows up on requests (recruitment, FEC preparation, deposits, etc.).

• Assists with Evaluation Committee processes to ensure documents are accurate and complete and deadlines are met.

• Supports recruitment processes for Faculty and ATS in (e.g., collection and distribution of candidate materials).

• Assists with the coordination of Faculty and Academic Teaching Staff appointments, reappointments, and promotions.

• Supports the appointment of specialized support staff positions (e.g., course coordinators and technicians) as well as Teaching and Research Assistants; initiates appointment process.

• Assists new teaching staff with department onboarding; inquiries regarding access to eClass, Canvas, and email, university libraries, parking, provision of OneCard and building keys, set up of mailbox and office space.

• Provides backup support for other Academic Department Coordinators and the reception desk.

• Other related duties as required.

• Minimum 2-year administrative Diploma; Diploma in business administration preferred; an equivalent combination of education and experience may be considered.

• 3-5 years of relevant experience, preferably in an academic environment.

• Computer proficiency in MS Office (Word, Excel, PowerPoint), Google Applications (Gmail, Google Calendar, Documents, Slides, Sheets, and Team Drives), eClass, Canvas, WebEx & Zoom.

• Ability to quickly adapt to change and exercise change management.

• Ability to exercise sound judgment, maintain confidentiality, and work effectively independently and as part of a large team.

• Knowledge of query functions on Enterprise Systems such as PeopleSoft System, APS, Supplynet or equivalent.

• Knowledge in processing HR-related transactions.

• Excellent communication and customer service skills; must be customer service-oriented and solutions-focused.

• Ability to manage expectations, scope, and deadlines when taking direction from multiple team members for competing priorities.

• The ability to quickly prioritize workload, multitask, and work well under pressure is essential.

• Demonstrated problem-solving skills, including the ability to identify, investigate, analyze, and resolve issues.

• Excellent attention to detail, time management, and organizational skills.

• Exceptional work ethic and commitment to quality work.

Application Instructions

Click "Apply Now" to submit your resume and cover letter in one file.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package*.*

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.