This position has a term length from June 1 to August 31, 2026.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

The Accounting Services Clerk is a temporary summer employment opportunity for students currently working towards their accounting or business administration diploma or degree. This summer position will provide practical, hands-on work experience within the Department of Chemistry’s financial and administrative team. One of the duties of this position includes processing invoices and overseeing accounts receivable activities. This includes preparing, verifying, and issuing accurate invoices, credit notes, and account statements to clients in a timely manner. The Accounting Services Clerk ensures that billing information is complete and compliant with applicable guidelines, monitors outstanding receivables, follows up on payments as required, and assists with resolving discrepancies or inquiries related to billing. Through careful attention to detail and strong organizational skills, the Accounting Services Clerk helps maintain the integrity of the Department’s financial processes and supports effective financial management overall.

The Faculty of Science is internationally recognized for excellence in research and education. Through pioneering discovery and innovation, the faculty addresses global challenges across disciplines such as biology, chemistry, computing science, physics, mathematics, and earth sciences. Its work positions the university at the forefront of technological, environmental, and scientific advancement.

• Generates and processes internal and external billings for the Department of Chemistry.

• Calculates, prepares, and issues accurate invoices, credit notes, and billing statements to internal and external clients.

• Monitors and manages outstanding invoices, investigates discrepancies, and resolves billing issues.

• Follows up with customers on overdue accounts and communicates with Chemistry staff and clients on billing issues.

• Partners with supplier account managers to track down missing invoices, resolve corrections, and verify payment applications.

• Reconciles customer accounts to ensure accuracy and assisting with month-end closing procedures.

• Maintains organized, accurate files for all customer transactions, including invoices and payment records.

• Maintains electronic and paper filing systems in accordance with retention policies.

• Ensures confidentiality and proper handling of sensitive financial and personnel information.

• Assists with requests for supporting documentation, audits, reporting requirements, and compliance reviews.

• Utilizes office and financial systems to track, update, and retrieve information.

• Assists Department Manager with budgeting, tracking expenditures, and preparing financial summaries.

• Creates and maintains spreadsheets like MS Excel, Google Sheets, and specialized databases.

• Prepares standard financial reports, expense reports and designs and develops customized reports for specific needs.

• Minimum high school diploma or equivalent; Enrolled in a post-secondary program in business, accounting, office administration, or a related field is preferred.

• Knowledge of financial procedures, bookkeeping principles, and office administration.

• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Forms, Calendar, & Meet) and financial or ERP systems.

• Strong attention to detail, accuracy, and organizational skills.

• Excellent communication and interpersonal skills.

• Ability to exercise discretion, judgment, and confidentiality

This position is excluded from the bargaining unit.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.