Invoicing Administrator Jobs in Edmonton, AB
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Edmonton, AB
Invoicing Administrator
Invoicing Administrator
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Payment Services Administrator
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Executive Administrator
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Plan Administrator
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Materials Administrator
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Site Administrator, Aspen, Sundre, Olds (SMG-CP02-010) - Didsbury
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Site Administrator
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Administrative Assistant
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Accounts Receivable Administrator
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Seasonal Administrator
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HR Administrator (A Windows and Doors company)
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Warehouse Product Administrator
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Turnaround Administrator
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Job Cost Administrator - Services
Administrator, Business Improvement
Administrator, Business Improvement
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Mortgage Documentation Administrator
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Warehouse Administrator
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Program Administrator
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Safety Administrator
Top Benefits
About the role
**Position:**Invoicing Administrator
**Job Type:**Permanent Full-Time In-Office (Non-Remote)
**Location:**Sherwood Park, Alberta
Company Overview:
Challenger Geomatics Ltd is a land surveying firm with a strong track record for recognizing and retaining talent and providing quality innovative solutions to our clients. Our team of talented professionals uses the latest technology to deliver land surveying, mapping and remote sensing services. We work hard to understand the needs of our clients and deliver exceptional service to support the successful delivery of their projects. We offer our employees competitive compensation along with health and dental benefits, RRSP matching, work-life balance initiatives, and much more. Join our team today!
Position Overview:
Challenger Geomatics is looking to hire an experiencedInvoicing Administratorto join our team in our Sherwood Park, Alberta office. Reporting to the Controller the Invoicing Administrator will work closely with Project Manager(s) and is responsible for providing a broad range of administrative support services including customer invoicing and related report preparation.
Specific Accountabilities
- Drafts client invoices, coordinates with Project Manager(s) to complete any changes, and ensures final invoices are sent out on time.
- Ensures that invoices are accurate and reflect the rates and billing terms laid out in the contract.
- Tracks work orders/LEMs as required and assists in receiving client-signed approvals.
- Enters data into external client billing systems.
- Monitors Work in Progress (WIP) and Accounts Receivable (AR) against targets and escalates issues as needed.
- Submits all write-offs and credit notes to General Manager for approval prior to final invoicing.
- Produces monthly reports for management and accounting review as needed.
- Maintains a high level of organization, including up-to-date physical and digital records.
- Assists clients in a friendly and professional manner with any billing concerns they may have.
- Leads collections of AR for invoices completed including holding collections meetings internally and following up with clients on outstanding amounts
- Ad hoc booking of travel and hotel accommodations
- Primary contact for Fort McMurray reception main line and general email
- Provides reception relief in Sherwood Park as required
Qualifications:
- Excellent interpersonal skills including the ability to handle a large volume of workload in a systemic fashion and strong attention to detail skills.
- Proficiency in Microsoft Excel is necessary.
- Preference will be given to individuals with invoicing experience and LEM creation.
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About Challenger Geomatics
Welcome to Challenger Geomatics Ltd. (Challenger), where innovation meets precision in the Canadian world of geomatics. We are not just a company; we are the land surveyors of the future, reshaping the landscape of the industry with our cutting-edge technologies and unmatched expertise.
Challenger is a community of forward-thinkers and problem-solvers. As an owner operated business, our staff are a critical asset and have the opportunity to become shareholders in the company.
When you join our team, you become part of a group that's passionate about making a difference in geodesy. We focus on providing our staff with the opportunity to work throughout the organization. Challenger has been incorporated since 1984 and has offices in Calgary, Edmonton, Fort McMurray, Whitehorse, and Yellowknife.
Our biggest flex is that we have the experience of working in remote places and the expertise of arctic surveyors. We take the hardships that we've learned from logistics, in-depth regulatory requirements, and the complex working environments to help us master our technology.
As a Challenger employee you can expect to wander around uncharted territories, unearth hidden wonders, and map Canada's expanse, from farmers fields to the arctic tundra.
This is your opportunity to build a career in geomatics, the question is, are you up for the challenge?