Position Information

Position Title

Senior Manager, PGME Office

Research Project

Department/Unit

Postgraduate Medical Education

Location

Halifax, Nova Scotia, Canada

Posting Number

S121-26

Employee Group

DPMG

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$61,491 - $82,262 per annum

Classification

ADM-05

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Postgraduate Medical Education (PGME) Office manages over 50 Dalhousie University training programs with approximately 700 PGME trainees (residents/fellows) located at distributed sites throughout Nova Scotia, New Brunswick and Prince Edward Island. Reporting to the Director, PGME, the Senior Manager supports the Associate Dean, PGME, Assistant Dean, PGME and the Director, PGME in ensuring the effective administration, coordination, and continuous quality improvement of postgraduate medical education across the Faculty of Medicine. The position provides strategic and operational leadership for the Learner Administration Unit, overseeing admissions, registration, credentialing, and resident record management for postgraduate trainees.

Key Responsibilities

• Provides leadership and operational management of the PGME Learner Administration Unit, overseeing Admissions, Visa/IMG, and Resident Records portfolios to ensure high‑quality, compliant, and efficient service delivery.

• Provides leadership in staffing, onboarding, coaching, performance management, and continuous quality improvement, while administering the NSGEU Collective Agreement and DPMG Handbook and addressing employee relations matters.

• Coordinates and oversees postgraduate medical admissions and registration processes, including national CaRMS matches, subspecialty and enhanced skills matches, transfers, international trainees, and strategic recruitments.

• Ensures postgraduate trainees are appropriately credentialed and registered, providing expert guidance on licensing, institutional and external regulatory requirements, and resolving complex registration issues.

• Supports strategic and operational alignment of PGME activities through policy development, data analysis, continuous improvement of processes and systems, and collaboration with internal and external stakeholders.

• Represents PGME leadership as required and contributes to office‑wide initiatives, including orientation planning, peak‑period operational support, and stakeholder meetings.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in a related field, with three to five years of progressively responsible administrative experience (or an equivalent combination of training and experience).

• Experience in operational administration of complex programs or portfolios, including process management and coordination across multiple stakeholders.

• Experience supervising staff, including responsibility for workload assignment, performance monitoring, and supporting training and development.

• Experience interpreting and applying policies, regulations, and/or collective agreements in an operational context.

• Experience working with confidential learner, personnel, or regulatory information.

Assets

• Experience working in a university, medical education, or health‑care environment.

• Master’s degree in a related discipline.

• Experience with data management, reporting, and the use of electronic administrative or educational platforms (e.g., One45, SharePoint, Brightspace, CaRMS portals).

• Familiarity with medical education environments, postgraduate training structures, or regulatory/licensure processes.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Communication

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

04/29/2026

Close Date

05/13/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/20900