Position Information

Position Title

Reception & Administrative Clerk

Research Project

Department/Unit

Fountain School of Performing Arts

Location

Halifax, Nova Scotia, Canada

Posting Number

S065-26

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

23 months

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$21.36- $26.94 per hour ($36,095 - $45,526 per annum, 32.5 hours per week)

Classification

C4

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Fountain School of Performing Arts is the only university performing arts school east of Montreal and brings a range of new opportunities to students of Music, Theatre, and Cinema and Media Studies. Reporting to the Administrative Officer, Finance and Personnel, the Reception and Administrative Clerk is the front-line contact for the Fountain School, responding to all inquiries and assisting current and prospective students, parents, staff, faculty, patrons, donors, visiting artists, external clients, and members of the public. The position provides administrative support for faculty and administrators, performs clerical duties, facilitates the efficient operation of the office, oversees student assistants, and ensures all activities comply with policies and procedures.

Key Responsibilities

• Provide front-line reception for the Fountain School and serve as primary resource person for information regarding School programs, policies, course outlines/schedules, etc. Assist students, faculty, staff and rental clients with a wide range of daily enquiries.

• Manage room bookings for rehearsals, meetings and rentals in Campus Bookings system, receive payments from clients and students and maintain petty cash.

• Clerically coordinate departmental mail, distribute and keep track of School keys, update School bulletin boards and maintain office stationery and equipment.

• In coordination with the Production/Outreach Administrator, assign tasks and supervise student office assistants.

• Assist in moving equipment/instruments for various events (some heavy lifting required).

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Occasional evening and weekend work may be required.

Required Qualifications

• Administrative Professional program with a minimum of one year of relevant work experience (or an equivalent combination of training and experience).

• Experience working in a fast-paced environment.

• Ability to multi-task and to respond to requests in a timely and professional manner.

• Problem-solving, organizational skills, proficient typing and computer skills.

• Excellent interpersonal and communication skills (verbal and written).

Assets

• Experience working in a university or post‑secondary environment.

• Knowledge of, and demonstrated interest in, the performing arts.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’scorecompetencies, in particular:

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Communication

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitwww.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewedhere.

Posting Detail Information

Number of Vacancies

1

Open Date

03/19/2026

Close Date

03/31/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/20540