Reporting to the Manager, Project Management Office (PMO), the Resource Coordinator serves as the operational hub for all resource planning activities within the In-Service Support business unit. This role manages the Team Work Book as the authoritative source for staffing, availability, and allocation data, coordinates resourcing intake from Program Managers, and supports cross-team allocation needs.

The Resource Coordinator also works closely with the People & Performance Manager and the Contracts Manager to support hiring and subcontracting pathways. In addition, this role consolidates former Project Management Administrator functions to create a single, reliable point of control for resourcing data and PMO/Projects administrative support—enabling the PMO Manager to focus on strategic oversight and leadership.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive. We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce. If you require accommodations during the recruitment process, please let us know—we're happy to help.

• Manage core resourcing data by owning and maintaining the Team Work Book, updating staffing lists (including subcontractors), conducting weekly data quality checks, and ensuring all resourcing information is accurate and audit‑ready.

• Coordinate resourcing requests by receiving and validating submissions from Program Managers, ensuring compliance with the Resourcing SOP, and supporting cross‑team allocations as needed.

• Support PMO planning and reporting, including generating weekly demand vs. capacity summaries, preparing forecast impact reports, running the weekly Late & Due report, and maintaining historical TPM metrics and related data.

• Assist with staffing pathways by preparing administrative inputs for hiring or subcontracting options and liaising with the People & Performance Manager and Contracts Manager throughout recruitment or subcontracting processes.

• Provide project administration support by helping Project Managers with rescheduling forms, DND submissions, EPOCH updates, monthly log numbers, and internal Trello coordination.

• Identify and recommend process improvements within resource planning and PMO workflows.

Education

• Diploma or bachelor's degree in business, project management, technology, engineering, or a related discipline.

Experience

• 0–5+ years of experience in resource coordination, project coordination, or related roles.

• Strong attention to detail, organizational skills, and comfort handling high volumes of data.

• Ability to work collaboratively with cross-functional teams in a dynamic environment.

• Proficiency with Excel and project management tools (Trello experience an asset).

• CAPM or PMP certification (considered an asset but not required).

We are Fleetway ! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement

• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations

• Flexible work hours (with core hours)

• We have Mental Health first aid trained staff in all offices

• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness

• Ability to save for your future with our company matching RRSP program

• 15-week maternity leave top-up program

• Employee & Family Assistance Program

• Annual health & wellness reimbursements

• Business casual work environment, with casual Fridays

• A slick company jacket that will definitely make you the envy of your friends

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.