Title: Procurement Category Analyst

Reports To: Category Manager, Recurring Contracts and Supplier Management

Position Summary Responsible for a wide variety of duties and including but not limited to; RFx document development including Analysis and Support, Quote Requests, Contract Drafting, Amendment Drafting, Contract Scheduling Purchase Order creation/modification, Vendor Invoice Inquiries, budget support, and general procurement related administrative duties related to Property Management Service categories.

Key Responsibilities Category Management

• Manage assigned real estate property service contracts. This includes, negotiating extensions, negotiating new contracts with Suppliers, drafting contracts (using standard templates), drafting amendments, drafting terminations, etc.
• Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups)
• Conduct market research programs related to assigned categories, as well as creating cost estimates and forecasts
• Assist business leads with procuring services following CAPREIT’s procurement policies and processes

Financial Support

• Create Scheduling Purchase Orders in SAP (or other ERP system) that align to contracted cost schedules
• Modify purchase orders as required
• Work with Accounts Payable Department to work through invoicing issues
• Update process documentation, as needed
• Coordinate purchase order requests and creation with multiple departments
• Investigate and resolve of purchase order discrepancies (incorrect item, price, etc.)
• Assists in preparation of budget templates
• Support with accrual inquiries
• Address vendor payment inquiries and service/goods related issues
• Other projects assigned by Sr. Procurement Manager, or Director

RFx Documentation

• Support the preparation of RFx documentation (e.g. Pricing Sheets, Reference Data)
• Analyze RFx bid submissions, assist with preparing summary reports

Contract Management

• Maintain the Contract Repository
• Accurately input key data of contracts in Contract Repository
• Create contract repository reports

Building Acquisition & Dispositions

• Support the acquisition and disposition of building assets. This may include;
• Developing budgets
• Communication with Suppliers regarding quoting/site visits, etc.
• Summarizing quotes
• Drafting contracts/amendments
• Drafting terminations for dispositions

Compliance

• Monitor & manage risk and compliance with procurement policies and processes

Assist in Auditing

• Assist Management/auditors during auditing period

Other projects and tasks as needed assigned by Sr. Manager Procurement, or Director of Procurement.

Qualifications

• 3 years related Procurement experience
• RFx experience
• Experience with Pivot tables
• V-look up data
• Experience with complex data manipulation through excel
• Attention to detail and a high level of accuracy
• Effective communication skills
• Good time management skills
• Team player
• Ability to multitask
• Good organizational skills

Education Requirements

• Post‑secondary education in Business, Supply Chain, or a related field.
• Relevant procurement or analytics coursework/certifications (e.g., SCMP, CIPS) are considered assets.
• Candidates with equivalent experience will also be considered.

What’s in it for you?

• Competitive Base Salary between $50,000 - $75,000
• Paid Vacation
• Flexible Health, Dental & Vision Benefits
• Employee Savings Plan
• Employee & Family Assistance Plan
• Learning & Professional Development