We are seeking an organized, autonomous, and proactive Administrative and Operations Coordinator to support our daily operations and help optimize our business processes.

The successful candidate will play a key role in workflow management, communication with our partners (clients, suppliers, and sales team), and coordination with international production teams.

Key Responsibilities

-       Support the Founder with administrative tasks, monitor ongoing files, and assist in managing priorities and communications efficiently.

-       Manage email communications with clients, suppliers, and the sales team.

-       Coordinate and structure workflows to ensure operational efficiency.

-       Attend meetings and take clear, organized notes.

-       Act as the liaison with production teams and ensure proper follow-up.

-       Track project progress and ensure deadlines are met.

-       Recommend process improvements, particularly through the use of artificial intelligence tools.

-       Organize and prioritize tasks across various departments.

-       Monitor orders, delivery timelines, and shipments.

-       Coordinate multiple projects and files simultaneously.

-       Assist with the integration of AI solutions into daily operations.

-       Manage import and export logistics activities.

-       Perform any other related duties associated with the position.

Benefits

-       Key role with a direct impact on the company’s efficiency and success.

-       Collaborative and growing work environment.

-       Opportunity to work with modern AI tools and process optimization technologies.

-       Training on AI tools provided.

Requirements

-       Minimum of 5 years of experience in a similar role.

-       Excellent organizational skills and strong ability to prioritize.

-       Ability to structure and optimize processes.

-       Self-motivated and highly independent.

-       Excellent written communication skills.

-       Comfortable managing multiple stakeholders.

-       Experience with, or strong interest in, using AI tools to improve productivity and workflows.

-       Proactive and solution-oriented mindset.

-       Bilingual in French and English, required to communicate with English-speaking clients (approximately 30% of the time).

Salary: $52,000 to $65,000 per year, depending on experience
Schedule: 37 hours per week (day shift)
Status: Long-term position

How to Apply : Interested in this opportunity? Send your application to Guillaume Durocher at gdurocher@bedardressources.com.