#Student Employment Specialist

Employment Group

CUPE

Position Number

00112

Division

Student Affairs

Department

Centre for Experiential Learning

Campus

Nanaimo campus *Successful candidates must be able to attend in person on campus as required.

Location

Nanaimo, British Columbia

Country

Canada

Appointment Type

temporary full-time

Workload

35 hours per week. May require some evenings and weekends depending on operational needs.

Pay Level

CUPE 9: $32.84 per hour

Appointment Start Date

27-Apr-2026

Appointment End Date

02-Oct-2026

Additional Information

Appointment may end early or be extended.

Applicant Documents

CV/Resume, Cover Letter, Qualifications , Name and contact information of recent supervisors willing to provide a reference

Posted Date

26-Mar-2026

Closing Date

08-Apr-2026

Job Reference

2901

As a member of the Centre for Experiential Learning and Student Engagement portfolio and reporting to the Director, the Student Employment Specialist plays a role in supporting the daily administration of on-campus student employment. This position is responsible for the administration, tracking and reporting of on campus student employment for the Work-Op program (Student Affairs funded), and other external grant funded opportunities such as Canada Summer Jobs. This role contributes to the success of campus employment opportunities for students. In addition, this position provides general support for the Centre for Experiential Learning and Student Engagement portfolio to support student success, engagement, and retention.

Duties:

• Review and post on-campus student employment opportunities
• Initiate student employment appointments by submitting appropriate information to HR
• Liaise with internal stakeholders to support student employment opportunities, such as department contacts (supervisors), HR, Payroll, IT and other areas as needed
• Track and apply funding allocations for opportunities funded by Student Affair's Work-Op program funding
• Maintain student employment related information in department and institutional databases
• Provide front line service related to on-campus student employment
• Maintain program resources such as documents and web content
• Provides administrative support for the area as needed including onboarding, financial tasks, meeting logistics, event support (room bookings, catering, etc), and ordering office supplies
• May involve other duties as assigned by the Director

Required Qualifications:

Office administration certificate from an appropriately accredited institution and a minimum three years' recent, related experience. An equivalent combination of education and experience may be considered.

• Experience using databases, MS office
• Experience working in a campus student employment office
• Experience with computer programs related to employment systems
• Demonstrated ability to provide clear, calm and informed guidance to all users

Preferred Qualifications:

• Bachelor Degree in Communications or Bachelor of Business

• Work experience in a university setting, employment services or human resources

• Experience with Orbis

• Experience with HRIS systems

• Experience with financial tasks and systems

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.