Job Overview We are seeking a detail-oriented and organized Office Administrator to join our team. This role is essential in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office software. Experience in medical or dental office settings is a plus, but a background in general office administration is also highly valued. The Office Administrator will handle a variety of clerical tasks, support customer service efforts, and maintain efficient office workflows to support our company's success.

Responsibilities

• Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Handle filing systems, document proofreading, and organization of office supplies
• Provide exceptional customer service to clients and visitors, supporting customer support initiatives
• Assist with bookkeeping tasks and basic financial recordkeeping as needed
• Coordinate appointment scheduling and manage calendar activities for staff members
• Support administrative functions such as typing correspondence, preparing reports, and maintaining office documentation
• Ensure the office environment remains organized, clean, and welcoming
• Utilize strong phone etiquette to handle inquiries efficiently and professionally
• Support medical or dental office operations if applicable, including managing patient records and supporting billing processes

Experience

• Prior clerical or administrative experience preferred, especially within medical or dental offices
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or other bookkeeping software is advantageous
• Strong computer skills including data entry, proofreading, and document management
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Demonstrated customer service skills with a professional phone manner and positive attitude
• Familiarity with front desk procedures and multi-line phone systems is desirable
• Previous experience in medical or dental reception roles such as Dental Receptionist or Medical Office Assistant is a plus

This position offers an opportunity to be an integral part of a dynamic team dedicated to providing excellent service while developing your administrative expertise.

Pay: $32.50 per hour

Work Location: In person