Company Description Canada Welding Supply is a trusted Canadian provider of welding equipment, supplies, apparel, and accessories for customers ranging from students and hobbyists to small and large shops. The company focuses on helping customers select the right tools for their work through responsive service and expert guidance. A key part of its mission is to share product knowledge and education to support the next generation of welders entering the workforce. Canada Welding Supply operates a showroom in Mississauga, ON and offers convenient online shopping at canadaweldingsupply.ca.

Who are we? At Canada Welding Supply, we are a leading source for welding equipment, supplies and apparel in Canada. With a wide selection of products from top brands, we cater to the needs of professional welders, hobbyists, and DIY enthusiasts. We pride ourselves on providing exceptional customer service and product education.

We're more than just a supplier – we're a growing team of passionate individuals dedicated to fueling the future of welding in Canada. We value and prioritize customer centricity, innovation, teamwork and respect in our workplace.

If these values resonate with you, keep reading!

The Accounting Coordinator is responsible for supporting the day-to-day accounting operations of the organization by ensuring the accurate and timely processing of financial transactions, maintaining financial records, and coordinating accounting activities across multiple departments. This role plays a key part in accounts payable and receivable, financial reporting, compliance, month-end processes, and continuous process improvement while providing exceptional internal and external customer service.

Key ResponsibilitiesAccounts

Payable & Accounts Receivable

Process and record accounts payable inventory invoices and accounts receivable transactions accurately and in a timely manner. Prepare and issue customer invoices, monitor outstanding balances, and follow up on overdue accounts. Review vendor invoices to ensure proper coding, approvals, and compliance with company policies prior to processing. Respond to vendor and customer inquiries regarding invoices, payments, and account balances in a professional and timely manner. Run weekly Accounts Receivable aging reports and initiate collection follow-ups as required. Recommend credit holds or escalation actions for overdue accounts, with final approval by management. Prepare monthly Accounts Receivable performance summaries for management. Coordinate vendor payment runs and support PayEdge accounts payable processing. Lead Accounts Payable automation initiatives as systems and business needs evolve.

Financial Administration & Record Keeping

Enter financial transactions accurately into the accounting system while ensuring data integrity. Maintain organized electronic and physical financial records with appropriate supporting documentation. Ensure accounting records comply with internal policies, audit requirements, and document retention standards.

Financial Reporting & Coordination

Prepare financial reports and summaries for management, ensuring accuracy and timely completion. Coordinate financial information between Accounting, Sales, Purchasing, Operations, and Warehouse teams to support business decisions. Assist management by providing financial data, reports, and supporting documentation as requested.

Compliance & Tax Support

Ensure accounting activities comply with company policies, Canadian accounting standards, and applicable legislation. Support tax filings, government remittances, and other regulatory requirements in collaboration with management and external advisors.

Month-End & Year-End Activities

Assist with month-end and year-end closing activities. Prepare reconciliations and supporting documentation as required. Provide information and documentation to external accountants and auditors during financial reviews and audits.

Process Improvement

Identify opportunities to improve accounting processes, internal controls, and operational efficiencies. Support the implementation of new systems, automation initiatives, and process improvements. Coordinate day-to-day accounting activities to ensure work is completed accurately and on schedule.

Administrative Support

Provide administrative support to the Accounting department as required. Support cross-functional projects involving Finance and other departments. Assist with ad hoc financial reporting and analysis to support business decisions.

Other Duties

Participate in special projects, including system implementations, financial initiatives, and process improvement activities. Perform other duties as assigned to support the effectiveness and efficiency of the Accounting department.

Qualifications & Experience

Post-secondary education in Accounting, Finance, or a related field. Previous experience in an accounting or finance role. Experience with accounts payable, accounts receivable, reconciliations, and financial reporting. Experience using accounting software and Microsoft Excel.

Skills & Competencies

Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to prioritize multiple tasks and meet deadlines. Strong analytical and problem-solving skills. Excellent written and verbal communication skills. Ability to work independently while collaborating effectively across departments. High level of professionalism, integrity, and confidentiality. Continuous improvement mindset with a proactive approach to problem solving.

Benefits

Casual dress Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care