Office Administrator Jobs in Saskatoon, SK
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Office Administrator - Paramedic Programs (Saskatoon)
Office Administrator - Paramedic Programs (Saskatoon)
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Office Administrator - Paramedic Programs (Saskatoon)
About the role
Competition Number
P17433
Posting Title
Office Administrator - Paramedic Programs (Saskatoon)
Classification
Band 6
Location
Saskatchewan Polytechnic Saskatoon Campus
Other Location(s)
Saskatchewan Polytechnic Saskatoon Campus
Building
Saskatoon Campus, Ontario Ave.
Other Building
Date Posted
04/27/2026
Closing Date
05/06/2026
JIQ #
159
Start Date
05/11/2026
End Date
Open Until Filled
No
Ongoing
Yes
Category of work
Full Time
Bargaining Unit
Professional Services
Hours of Work
Regulated 36 hours (5/4 work pattern)
Salary Range
$2,075.08 - $2,479.38 Bi-Weekly
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
72 hours per biweekly pay.
Posting Status
Open
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA)
Job Duties
Job Duties
The Office Administrator, Paramedic Programs provides administrative support to the Academic Chair and Programs Heads for paramedic programs. This position provides program information and liaison services for current students, internal and external stakeholders, and potential students.
The position is responsible for maintaining and ensuring efficient and effective level of clerical and administrative support and coordination of processes related to the administration of programs. The individual is required to work well with diverse groups from various cultures, backgrounds, and with different learning needs and will need to correspond with each in a sensitive manner to positively represent the programs. Simple advisory and troubleshooting support to the faculty, staff and students is provided by this position as well as maintaining and ordering all office supplies and program expenses.
Specific Accountabilities
General Administrative Duties
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Organize meeting room location and times. Assist in drafting agendas, prepare/distribute meeting packages and minutes in a timely fashion.
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Design, develop and maintain complex databases for compiling a variety of information and reporting with accurate and efficient data entry. Organize and manage comprehensive filing and archiving systems for the office, both hard and electronic versions. Ensuring government archiving regulations are followed.
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Process and distribute mail, and handle incoming calls, organize and distribute materials. Maintain an inventory of office supplies, forms and materials needed, office equipment and arrange for repair/replacement of equipment when required. Troubleshoot problems with office equipment.
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Develop, scan, format and review program documents and reports for accuracy and eliminating duplication. Archive student files upon completion according to Sask. Polytech policies and processes. Provide detailed and accurate program information in response to requests from faculty, students, agencies and the general public.
Program administrative support to the Academic Chair, Program Heads, and Faculty of the Paramedic programs
- Act as a first-line response, troubleshoot/respond to urgent matters and requests and provide information to management, faculty, staff, students and external agencies.
- Assess and resolve a diverse range of routine issues and inquires with minimum supervision. Either handle the inquiry or direct to the appropriate person or area. Judgment and quick decision- making skills are required for each situation.
- Independently organize and prioritize multiple tasks in a demanding work environment. Ensure efficient and effective flow of work through the office and ensure quality output.
- Manage, maintain, track and compile data from the program’s ongoing self-assessment. Maintain a high level of confidentiality for items of a sensitive nature
- Assist the program heads in research/project work to meet objectives and deadlines. Ensure all correspondence, materials and presentations are in compliance with Saskatchewan Polytechnic Comm. & Marketing.
- Provide administrative assistance and support to the others campuses in the absence of the other assistant.
Course Coordination
- Coordinate program orientation sessions.
- Communicate selected materials and textbook orders to be sold in the bookstores.
- Determine and coordinate facility needs. Prepare first day forms, set up and maintain student files (hard and electronic), all exams and answer keys, scenario packages. Prepare all electronic templates for instructors. (Mark sheets, attendance, PowerPoints, rosters, etc.). Provide liaison between the program, internal and external departments, solving problems that may arise, i.e. resolving textbook order issues with the bookstore, negotiating office/classroom space for additional faculty.
- Preliminary contact for faculty relief requests, and develop/maintain a list of casual relief faculty to supplement information from HR. Work closely with Registration Services regarding student lists, program completions and program withdrawals/transfers.
- Confirm ballistic vest and uniform sizing date and prepare sizing schedule for practicum students. Ensure access to program materials for faculty in Flexible Learning programming. Submit class lists for student profiles to Great Big Solutions. Prepare and submit actor requests, prepare and submit room booking and SIM lab requests in Infosilem. Manage and maintain confidential exam files. Prepare ITLS student roster for faculty. Track student risk management.
Financial Administration
- Reconcile procurement cards expenditures.
- Prepare/sbumit FAST WebReq Expenses along with financial documents. Create FAST WebReq and prepare applicable invoicing for practicum students for vest and uniform.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
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Recognized Office Administration certificate or an equivalent combination of training and experience, which must include training and/or experience in minute taking.
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Minimum four years recent and relevant experience performing administrative and clerical work.
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Training and/or experience at the intermediate level in the use of common software packages, ie MS Office Suite.
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Knowledge of common office procedures.
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Effective interpersonal skills.
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Effective communication skills.
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Effective organizational skills.
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Effective proofreading skills.
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Ability to work independently under generalized supervision.
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Demonstrates valuing diversity.
Desired QSA
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About Saskatchewan Polytechnic
Saskatchewan Polytechnic serves students through applied learning opportunities on Treaty 4 and Treaty 6 Territories and the homeland of the Métis. Learning takes place at campuses in Moose Jaw, Prince Albert, Regina and Saskatoon and through extensive distance education opportunities. Programs serve every economic and public service sector. As a polytechnic, the organization provides the depth of learning appropriate to employer and student need, including certificate, diploma and degree programs, and apprenticeship training. Saskatchewan Polytechnic engages in applied research, drawing on faculty expertise to support innovation by employers, and providing students the opportunity to develop critical thinking skills.