Reporting to the Materials Manager, the Material Administrator is responsible for the timely administration, tracking, and facilitation of receiving materials in support of the inventory and material management function across the organization in Canada. This role includes engaging and communicating with team members across multiple locations in a fast-paced project environment.

Position Details

• Validate and accurately process material receipts and supplier invoices in the inventory management system.
• Validate material receipt documentation, including supplier bills of lading and packing slips, against purchase orders and supplier invoices to ensure the matching of materials received to materials ordered and invoiced.
• Proactively communicate with buyers, warehouse teams, and accounts payable to troubleshoot discrepancies between ordered, shipping, and invoiced documentation
• Work within established key performance indicators (KPI’s) for timeliness and accuracy of data capture related to the receiving function.
• Support the maintenance of material test reports upon receiving and usage of materials to allow for tracking in support of the product quality management system.
• Provide documentation management support and administration, including scanning, transmission, and filing of bills of materials, shipping documentation, quality information, and other documentation as required.
• Engage in and support physical inventory counts and sub-inventory audits while following inventory control policies and practices.

Skills and Capabilities

• 5+ years of relevant administrative experience, ideally within a materials management function in an industrial project-based environment.
• Post-Secondary Diploma in Business or Administration preferred.
• Exceptional organizational skills, mindfulness, and documentation.
• Excellent communication and people skills.
• Ability to multitask and work on various tasks at any given time with competing deadlines.
• Proficiency with an MRP or ERP system with analytical experience working with Excel

This position is located in Spruce Grove, AB, in office only.