July 23, 2026

ADMINISTRATIVE SECRETARY (BAND LEVEL 6)

Discipline of Obstetrics & Gynecology (OBGYN)

Faculty of Medicine

(Full-time, 5-Year Contractual Position)

DUTIES

Reporting to the manager of operations and working closely with the chair of the discipline, the successful applicant will perform responsible administrative duties requiring a significant degree of initiative and independent judgement in support of the chair and the Discipline of OBGYN. Duties include managing the chair’s schedule; arranging meetings, including compiling background materials and coordinating ongoing scheduling requirements for the chair and faculty; administering the discipline’s financial processes, including initiating travel requests, preparing travel advances and claims, and completing internal requisitions for departmental purchases; assisting the chair with budget preparation by maintaining budget records and preparing monthly reconciliations; preparing documentation for faculty appointments within the discipline; drafting correspondence; coordinating arrangements for visiting professors and discipline events; maintaining up-to-date information for the OBGYN webpage; entering leave and time records for discipline personnel in Banner HR; creating and maintaining Excel and Outlook databases; liaising with other University departments and Faculty of Medicine units on administrative matters; screening, recording, and following up on incoming correspondence; assisting faculty with academic and research-related activities, including RTF forms, promotion and tenure, and sabbatical documentation; preparing the annual report for the Discipline of OBGYN; responding to enquiries; assisting the Academic Program Administrator; and performing other related duties as required.

Qualifications

Experience (5-7 years) in progressively responsible secretarial work of a self-directed nature; graduation from a two-year office or business administration program or any equivalent combination of experience and training. Strong organizational, communication and time management skills are required. Knowledge of the Faculty of Medicine and University structure will be considered assets.

SALARY $57,336 - $67,257 per annum (Non-Bargaining)

CLOSING DATE August 7, 2026

COMPETITION NO. MUN03566

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.