Commercial Property Administrator Jobs in Toronto, Ontario
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Toronto, Ontario
Commercial Property Administrator
Commercial Property Administrator
Quality Assurance Administrator (15-month contract)
Quality Assurance Administrator (15-month contract)
Property Administrator (North York)
Property Administrator (North York)
Property Manager
Property Manager
Commercial Property Cleaning Supervisor
Commercial Property Cleaning Supervisor
Property Administrator
Property Administrator
Property Administrator
Property Administrator
Property Administrator, Site (Bathurst)
Property Administrator, Site (Bathurst)
Property Administrator, Site (Dufferin)
Property Administrator, Site (Dufferin)
Portfolio Administrator
Portfolio Administrator
Property Administrator (12 Month Contract)
Property Administrator (12 Month Contract)
Coordinator, Commercial
Coordinator, Commercial
Account Executive- Commercial Property & Casualty
Account Executive- Commercial Property & Casualty
Senior Analyst, Commercial Asset Management
Senior Analyst, Commercial Asset Management
Property Tax Administrator
Property Tax Administrator
Associate, Business Property Finance
Associate, Business Property Finance
Sales Development Representative
Sales Development Representative
Sales Office Administrator
Sales Office Administrator
Senior Contract Administrator
Senior Contract Administrator
Accounts Payable Administrator (4 days/week, 6-month contract)
Accounts Payable Administrator (4 days/week, 6-month contract)
Commercial Property Administrator
About the role
Summary Job Description
The Commercial Property Administrator provides comprehensive administrative and operational support in the day-to-day management of the commercial real estate portfolio. The Administrator ensures the accuracy of financial processing, supports lease administration, coordinates vendor activities, and delivers exceptional service to tenants and stakeholders. Working closely with the Property Manager, the Commercial Property Administrator maintains efficient property operations and upholds Company standards for service, compliance, and reporting.
Salary: $50,000 - $55,000 per year
Financial Administration What you'll get to do:
- Process rent collections, post cheques, and apply payments to resident accounts.
- Review and reconcile monthly recurring charges and resident billings.
- Assist with expense tracking, and variance reporting.
Lease & Tenant Management
- Read and interpret lease agreements to ensure accurate data entry and compliance.
- Maintain resident records, insurance certificates, and emergency contact details.
- Prepare resident correspondence, notices, and documentation as required.
- Respond to resident inquiries promptly and professionally, escalating issues to the Property Manager when necessary.
Vendor & Contractor Coordination
- Process vendor invoices (coding, matching, and batching) in compliance with budget schedules.
- Liaise with contractors for maintenance and repairs as directed by the Property Manager.
Operational Support
- Monitor vacant unit utility accounts and ensure proper billing setup.
- Maintain security deposit reports and other compliance documentation.
- Support special projects and administrative initiatives as required.
Reporting
- Generate weekly accounts receivable status reports.
- Prepare and distribute commercial reports using property management software (e.g., Yardi).
Who You Are
- Diploma in Business Administration or related field
- Two to three (2-3) years in property management or administrative role
- Proficiency in property management software (Yardi preferred) and Microsoft Office Suite.
- General understanding of accounting principles and lease administration.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Effective communication and interpersonal skills with a customer-focused approach.
Greenwin Corp. is an equal opportunity employer committed to building a diverse workforce representative of the communities we serve and providing an accessible environment. Accommodation is available upon request by contacting accessibility@greenwin.ca. We encourage all qualified candidates to apply. This position reflects a current vacancy within our organization. Our hiring process may include the use of AI-powered tools to help review applications and improve efficiency. These tools support our team but do not make final employment decisions. Our hiring team reviews each candidate and makes all final decisions. We thank all applicants for their interest. Only candidates selected for further consideration will be contacted.
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About Greenwin Corp.
Since 1948, Greenwin has earned a reputation as one of Canada’s leading providers of rental apartments for all people. Today, we are among our country’s largest privately owned, full-service property management and development firms.
By investing in the people and places we serve, we build and manage exceptional, inclusive rental housing communities that stand the test of time.
At our core, we’re not just about creating financial value. We look at each asset as our own. This fuels our ability to develop lasting relationships with stakeholders; decades-long partnerships that are based on transparency and trust.
- We put people first by creating a culture where everyone feels a sense of trust and belonging
- We exceed the expectations of our clients, partners and tenants by making responsible, transparent, data-driven business decisions
- We challenge the status quo and find new ways to innovate to create shared value for all
- We get the job done right the first time around and prepare our properties to stand the test of time for generations to come
As community leaders, fervent philanthropists and development visionaries, Greenwin continues to change the face of urban Canada, operating on a time-tested foundation of innovation, transparency and hands-on involvement that’s rooted in an enduring family heritage.