We are seeking a dedicated and customer service-oriented Office Manager to join our team and oversee the efficient operation of our office for temporary coverage (7 weeks).

**Responsibilities:**1. Reception Services:
2. - Answer incoming calls and direct them to the appropriate individuals or departments.

• Welcome visitors, clients, and employees, ensuring a professional and friendly atmosphere.
• Prepare coffee in the morning for tenants.
• Assist individual clients with tasks such as handling packages, printing, and mail.

3. Clean Up and Maintenance:
4. - Maintain cleanliness and tidiness of the office premises.

• Wipe down tables and ensure the boardroom is presentable for meetings.
• Move furniture around the office as required for new tenants.
• Coordinate and oversee office showings for potential tenants.

5. Customer Service:
6. - Provide exceptional customer service to clients and visitors.

• Address inquiries and resolve complaints in a professional and timely manner.
• Assist clients with individual tasks and ensure their needs are met.

7. Administrative Tasks:
8. - Order office supplies, ensuring an adequate inventory is maintained.

• Generate and manage invoices for services provided.
• Handle mailing and shipping of items as required.
• Assist with writing contracts and ensuring their accuracy.

9. Advertising and Virtual Reception Service:
10. - Create and post advertisements, including Craigslist ads, to attract potential tenants.

• Coordinate virtual reception services to ensure efficient call management.

Requirements:

• Previous experience in a similar office management or administrative role is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Customer service-oriented mindset with the ability to handle various client needs.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Attention to detail and ability to prioritize tasks effectively.
• Knowledge of basic maintenance and cleaning practices.
• Availability to work on-site during office hours (8:30 am to 5:00 pm).