Organizational Unit

University of Victoria -> VP External Relations -> Development

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

8 April 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$75,755.00 - $98,528.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG11

Employee Group:

PEA - Regular

of Hires Needed

1

Category

Fundraising

About this Opportunity

The world is changing. It needs our critical thinking to address today’s complex challenges. And the University of Victoria (UVic) is ready. Inspired by and honouring place, we are a community-minded, globally engaged university where we transform ideas into meaningful impact. The Alumni and Development team at UVic connects alumni and community to UVic’s vision as outlined in the university’s 2023 strategic plan: Distinctly UVic.

Reporting to the Manager, Donor Relations the Donor Relations Officer, Student Thank You Program is an essential member of the Development team, providing key support in the recognition and acknowledgment of student award donors. The work the Officer undertakes is key to building stronger relationships with donors and demonstrating the impact of philanthropy on the university and its students.

This role will be required to work independently and demonstrate a high level of initiative while being in a dynamic team environment where flexibility and multi-tasking is essential.

About Alumni and Development:

Alumni Relations and Development is the division of the university responsible for creating strong relationships and building philanthropic commitment between the University of Victoria and its alumni and friends.

About the position

The Donor Relations Officer, Student Thank You Program will lead and implement foundational stewardship activities for donors of scholarships, awards and bursaries. They will manage and implement a robust process to collect, edit and distribute letters of thanks from the student recipients, in collaboration with fundraising colleagues. The Donor Relations Officer will also prepare Donor Notices at critical junctures of the year to inform donors of the recipients of their awards. Further, the Officer will act as the department liaison between Development and Student Awards and Financial Aid and the Faculty of Graduate Studies around award disbursements and recipient details. They will also be responsible for updating student and donor records in the CRM as these records pertain to the student letter program. Finally, the Officer will work to create and incorporate ThankView videos into the stewardship initiatives undertaken for donors of awards and financial aid.

*This position is eligible for a hybrid flex arrangement*

The salary range for this position is: Recruitment range: $75,755 - $83,525 starting salarydetermined by the PEA Collective Agreement.
Performance range:$98,528salary range ceiling is available through annual performance increases.

Job Summary

Mandate:

The Donor Relations Officer is responsible for managing, implementing and growing UVic’s student thank you letter program. The program is one of the cornerstones for donor stewardship at the university and is unique in that it directly connects donors with the actual students their donations are assisting and impacting.

Alumni & Development is the unit of the university responsible for creating strong relationships and building philanthropic commitment between the University of Victoria and its alumni and friends.

It comprises a committed team who work both centrally and in faculties and units to identify opportunities where faculty, staff, donors, and alumni can be instrumental to enhancing UVic’s programs, research, and student support.

Objectives:

The Donor Relations Officer will be responsible for fulfilling activities and duties that support the university’s donor stewardship efforts. The incumbent will lead and implement foundational stewardship activities for the university’s donors of scholarships, bursaries and awards. They will develop a robust process to collect, edit and distribute letters of thanks from the recipients of awards. They will liaise with Development Officers, Planned Giving Officers and Leadership Giving Officers to determine the best way in which to connect with the donors, including arranging meetings between donors and student award recipients. The incumbent will also prepare Donor Notices at critical junctures of the year to inform donors of the recipients of their awards. They will also act as the department liaison between Development and Student Awards and Financial Aid and the Faculty of Graduate Studies around awards and their recipients. Finally, it is expected that the incumbent will work to incorporate ThankView impact videos into the stewardship initiatives undertaken for donors of awards and financial aid.

This role will be required to work independently and demonstrate a high level of initiative while being in a dynamic team environment where flexibility and multi-tasking is essential. Attention to detail is critical.

Job Requirements

This position requires a level of education, training, and experience equivalent to Bachelor’s degree plus 5 years of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Demonstrated editing experience.
• High level of attention to detail.
• High proficiency in the use of Microsoft Word and Excel.
• Ability to apply project management best practices to achieve project goals on time.
• Ability to collaborate, build and maintain positive relationships with diverse individuals and work effectively in a team environment.
• Ability to identify and analyze issues, develop solutions, and implement effective strategies to achieve desired outcomes.

Assets:

• Experience with Blackbaud Raiser’s Edge or similar CRM.
• Understanding of donor relations practices and principles.
• Experience with higher education and/or a complex organization.

**Territory Acknowledgement:**We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**Equity Statement:**UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

**Accessibility Statement:**If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

**What UVic Offers:**To learn more click here