POSITION SCOPE

Under the direction of the Director of QHSE and External Compliance, the QHSE Coordinator is responsible for supporting the operational effectiveness of the QHSE & External Compliance department and ensuring organizational success through compliance with safety legislation, internal policies, and industry best practices. This role provides direct support to operational leadership by planning, promoting, implementing, monitoring, and reviewing protective and preventative measures designed to safeguard the health, safety, and wellbeing of employees, contractors, and those impacted by company operations. Working collaboratively with the QHSE & External Compliance team, this role will help minimize operational losses, occupational health risks, accidents, and injuries. Due to site visits, field training, and audit requirements, this is considered a safety-sensitive role.

The QHSE Coordinator role encompasses three levels of seniority based on skillset and experience. Specific definitions on the levels are as follows:

QHSE Coordinator 1

The QHSE Coordinator 1 position is an entry-level position into the role. This role will focus on developing a working knowledge of departmental systems, supporting compliance activities, and contributing to organizational safety initiatives.

QHSE Coordinator 2 (Intermediate Level)

The QHSE Coordinator 2 position is an intermediate position awarded to QHSE Coordinators who have a proven track record of level 1 tasks, with increased technical responsibilities, expanded duties, and expectations for independent leadership on safety and compliance initiatives.

QHSE Coordinator 3 (Advanced Level)

The QHSE Coordinator 3 is a senior, field-focused safety professional responsible for driving visible safety leadership, strengthening safety culture, and ensuring consistent compliance execution across operations. This role acts as a trusted partner to Operations, Technical Services, and leadership — bridging strategy to execution through strong field presence, mentorship, and accountability.

The QHSE Coordinator 3 position plays a key role in developing safety champions, coaching frontline leaders, and scaling safety systems in step with operational growth. This position is expected to lead by influence, not authority, and model Magnum’s values through action, presence, and professionalism. This is a high-autonomy, high-impact role requiring advanced technical competence, strong interpersonal skills, and the ability to operate confidently in dynamic, high-risk environments. 

JOB RESPONSIBILITIES

Entry-Level QHSE Coordinator Responsibilities

• Prepare safety and compliance documentation (e.g., meeting agendas, JHSC minutes, audit files, training records).
• Support incident and near-miss investigations, including first aid cases.
• Assist in developing and delivering internal HSE training, including new hire onboarding.
• Monitor, maintain, and improve Magnum’s QHSE Program.
• Track leading and lagging safety indicators (observations, hazards, inspections, incidents).
• Provide data to support external compliance sites (ISNetworld, ComplyWorks, Avetta).
• Assist with COR audits and customer safety audits.
• Support risk assessments, compliance reviews, and general HSE program activities.
• Promote incident prevention initiatives and maintain accurate records of incidents, inspections, and outcomes.
• Assist with JSA/SOP development and transportation safety documentation.
• Stay current with legislative and industry changes that affect company operations.

INTERMEDIATE-LEVEL QHSE COORDINATOR RESPONSIBILITIES

• Conduct workplace inspections and recommend improvements to ensure compliance with legislation and internal standards.
• Support the development of health and safety strategies, policies, and procedures.
• Collaborate across departments to obtain information and meet project deadlines.
• Mentor supervisors and staff in fulfilling their HSE responsibilities.
• Lead and perform incident and near-miss investigations.
• Establish KPIs through data analysis and support compliance assurance through ISNetworld, ComplyWorks, and Avetta.
• Conduct COR audits and corrective action plans.
• Assist in competency training development (MAP) and support technical/operations departments in closing non-compliance issues.
• Communicate effectively with clients and staff to uphold company reputation for safety and quality.

ADVANCED-LEVEL QHSE COORDINATOR RESPONSIBILITIES

• Maintain a consistent and meaningful field presence across assigned regions, projects, and stations.
• Actively engage with frontline workers, supervisors, and managers to observe work, verify controls, and reinforce safe decision-making.
• Partner with Operations and Technical Services to embed safety considerations into planning, execution, and problem-solving, rather than post-event correction.
• Support work scope reviews, non-routine work assessments, and field-level risk evaluations.
• Champion Magnum’s safety culture, reinforcing accountability while promoting trust and open reporting.
• Identify, mentor, and develop Safety Champions within Operations, fostering ownership at the frontline.
• Coach supervisors and emerging leaders on effective safety leadership, leading safety conversations and field engagements, and managing human factors, fatigue, and work pressures. 
• Support and facilitate safety meetings, stand-downs, and learning sessions with a strong focus on two-way communication.
• Provide direct mentorship to QHSE Coordinator 1 & 2s team members, supporting skill development, confidence, and professional growth.
• Support onboarding, coaching, and development plans for new safety team members.
• Act as a technical and cultural resource for peers within the QHSE & External Compliance team.
• Lead complex incident investigations, trend analysis, and systemic root-cause identification.
• Hold teams accountable to legislative, COR, client, and internal standards through field verification, follow-up, and coaching.
• Support compliance governance across systems such as ISNetworld, ComplyWorks, Avetta, and internal platforms.
• Lead and support COR audits, client audits, and internal compliance reviews, ensuring corrective actions are practical, timely, and effective.
• Support the evolution of safety programs, tools, and processes to ensure they scale with business growth and operational complexity.
• Use data, observations, and field feedback to identify trends, gaps, and improvement opportunities.
• Collaborate with leadership to support continuous improvement initiatives that enhance both safety outcomes and operational efficiency.
• Act as a representative of the organization with clients and external stakeholders, reinforcing Magnum’s reputation for safety, professionalism, and accountability.

GENERAL RESPONSIBILITIES

• Participate in training and professional development activities.
• Perform other related duties as required.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

REQUIRED

• High school diploma or GED equivalent.
• Safety designations of a minimum of QHSO or NCSO (specific to Coordinator 2 & 3 roles).
• Ability to identify unsafe conditions and practices.
• Strong analytical skills with ability to interpret data and trends.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and records management software; accounting software experience is an asset.
• Ability and willingness to work overtime and weekends.
• Ability and willingness to travel, including cross-border.
• Legally eligible to work in the country of employment.

LOOKING FOR

• Knowledge of safety principles, practices, and applicable Canadian and U.S.A. HSE legislation.
• Experience delivering safety training or adult education.
• Strong organizational and time management skills.
• Ability to work independently while contributing to a team environment.
• Strong customer service focus with internal and external stakeholders.
• High level of accuracy, attention to detail, and confidentiality in data handling.
• Adaptable, flexible, and able to work in changing environments.

ASSETS

• Current safety certifications (e.g., First Aid, H2S Alive, CSO, Ground Disturbance).
• Safety designations (e.g., QHSO, HSA, NCSO, CRSP). 
• Occupational Health & Safety certificate or diploma.
• Prior experience in cementing, civil construction, utilities, or transportation industries.
• Class 1 or 3 professional driver’s license.