POSITION TITLE:  Assistant Registrar, Systems and Records

DEPARTMENT:  Office of the Registrar

SALARY RANGE:  $93,320.00 - $106,045.00

The University of Windsor is situated on the traditional territory of the Three Fires Confederacy of First Nations: the Ojibwa, the Odawa, and the Potawatomie. We respect the longstanding relationships with First Nations people in this place in the 100-mile Windsor-Essex peninsula and the straits – les détroits – of Detroit.

WHO WE ARE:   The University of Windsor (the University or UWindsor) is a globally relevant, regionally focused University that welcomes over 16,000 students in a range of comprehensive and research-intensive graduate and undergraduate programs. The University consists of eight academic faculties, which include Arts, Humanities and Social Sciences; Science; Human Kinetics; Education; Law; Engineering; Nursing; and Business. The UWindsor campus is home to a medical program offered by Western University’s Schulich School of Medicine and Dentistry. The University employs a passionate and dedicated faculty and staff, numbering approximately 2,500, of whom approximately 600 are tenured or tenure-track faculty.

The University’s unique position on an international border between Canada and the United States has contributed to its identity as a diverse university community providing rich cultural, recreational, and educational opportunities for faculty and students. The University is a key player in a wide range of distinctive industrial, entrepreneurial, and cultural activities throughout the City of Windsor and Essex County, and in an evolving network of international academic and industrial partnerships, particularly with leading American universities in Michigan.

Why Join the University of Windsor? We are committed to creating an exceptional employee experience grounded in well-being, professional growth, and work–life balance. As a valued member of our community, you will have access to a comprehensive benefits package designed to support you and your family, including:

• Health & Dental Benefits: Extensive coverage to support preventative care and ongoing health needs.
• Out-of-Province/Out-of-Country Coverage: Travel with confidence knowing you are protected beyond Ontario.
• Pension Plan: Participation in a pension plan that supports long-term financial security and retirement planning.
• Tuition Remission: Reduced-cost tuition to help you pursue further education and professional development (for yourself and dependents up to age

• Employee Assistance Program (EAP): Confidential support for mental health, family matters, financial planning, and overall well-being.
• Toldo Lancer Centre Membership: Complimentary access to state-of-the-art fitness and recreation facilities on campus.
• Employee Discounts: Exclusive savings across a variety of vendor and community programs.

Join an institution that values people, purpose, and lifelong learning — and build a career where you can thrive.

PRIMARY JOB RESPONSIBILITIES:   Reporting to the Associate Registrar, Systems and Records,  the Assistant Registrar, serves as the main administrator and subject-matter expert for sustainment and records.  The Assistant Registrar will also be responsible for the day-to-day management of the Functional Specialists and Reports and System Administrators in the absence of the Associate Registrar.

The  key job functions include:

• Provide strategic and operational leadership for Student Records, Sustainment, Scheduling, and Examinations, ensuring the delivery of efficient, high-quality services.
• Oversee UWinsite Student functional operations, business processes, system enhancements, and continuous process improvement initiatives.
• Ensure the accuracy, integrity, and compliance of student records, scheduling, and academic administration processes.
• Collaborate with internal stakeholders, functional specialists, and IT partners to support system configuration, issue resolution, and institutional priorities.
• Lead, mentor, and develop staff by providing direction, performance management, training, workforce planning, and fostering a culture of service excellence and continuous improvement.
• Manage operational risks, develop mitigation strategies, and support the implementation of University, provincial, and federal policies and initiatives.
• Develop, maintain, and communicate procedures, documentation, and knowledge resources to support consistent service delivery and operational effectiveness.
• Represent the Associate Registrar as required, participate in University-wide initiatives and events, and perform other related duties as assigned.

ESSENTIAL QUALIFICATIONS: The successful candidate will have:

• A bachelor’s degree in business or related field
• Three (3) to five (5) years' experience managing multiple direct reports in a professional environment
• Minimum three (3) to five (5) years' experience working in a registrarial or related department in a post-secondary educational environment with increasing levels of responsibility 
• Extensive experience with large-scale integrated database management tools such as PeopleSoft/Campus Solutions and functional query tools and budgets
• Proficiency in the use of Team Dynamix or similar ticketing system
• Understanding of University policies and bylaws with experience in policy research, development, and implementation  
• Proficiency with computer programs such as the Microsoft Office suite of applications, and database management tools
• Excellent interpersonal, coaching and mentoring skills with demonstrated ability to manage, lead, and motivate unionized staff
• Effective time management and strong organizational skills and the ability to multitask and work under pressure
• Demonstrated attention to detail, the ability to meet strict deadlines and work effectively due to constantly changing institutional and government priorities and mandates
• Sound judgment with demonstrated problem solving and analytical skills – ability to identify and analyze opportunities and challengers; generate, propose and execute solutions coupled with a willingness to recommend and implement change
• Demonstrated ability to maintain and manage confidential matters and a working knowledge of the Freedom of Information and Privacy Act (FIPPA)
• Demonstrated commitment to the principles of equity and diversity and a proven ability to deal effectively with a diverse student, staff, and faculty population
• Strong oral, written and presentation communication skills
• Proven conflict and performance management skills
• Familiarity with the University’s academic and administrative structure
• May require some travel to support university-wide initiatives

PREFERRED QUALIFICATIONS:

• Master’s degree in higher education administration, higher education, education, business administration, or related field

Since 1963, the University of Windsor has been a forward-looking community that comes together to study, to learn, to teach, and to serve. Our symbol is the bridge; our vista is cross-border; our commitment is local; and our impact is global. We are a dynamic, inclusive community of higher learning with roots going back more than 160 years and with a future full of promise.

In pursuit of the University's commitment to employment equity, members from the designated groups including women, Indigenous Peoples (First Nations, Métis, Inuit), racialized persons/visible minorities, persons with disabilities, and persons of a minority sexual orientation and/or gender identity are encouraged to apply and to self-identify.

If you need an accommodation for any part of the application and hiring process, please notify the Talent & Workforce Team (employment@uwindsor.ca). Should you require further information on accommodation, please visit the website of the Office of Human Rights, Conflict Resolution and Mediation (OHRCRM).

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants in advance for their interest in the University of Windsor, however, only those under consideration will be contacted. Applications submitted through employment agencies will not be considered.