Associate V.P. (Administration)

Position number: AR936

Date posted: March 27, 2026

##Job details

Senior Accountant/Finance Officer - Level 7 (EMAPS)

Continuing Full-Time

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$37.86 to $56.79 per hour ($68,904.16 to $103,356.23 per annum)

Expected Start Date

April 13, 2026

Trial/Probation period:

1820 hours worked

For more information please contact: Loretta Kermaschuk - loretta.kermaschuk@umanitoba.ca (2047977268)

##Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Accounting designation (CPA) or equivalent is required.

EXPERIENCE:

• A minimum of 5 years of related experience at a senior financial level required.
• Must have a high level of knowledge in the area of financial management and comptrollership, with extensive experience in coordinating functionally-related areas.
• Must have a working knowledge of any provincial/federal Infrastructure fund programs that are supporting current projects and be able to produce financial information on eligible and non-eligible expenditures for Finance – Capital.
• Construction background or knowledge is preferred.
• A solid understanding of policies and procedures of the University and of the University financial accounting systems is preferred.
• Knowledge of the University computerized accounting systems will be considered an asset.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Strong financial accounting skills required.

• Critical thinking and strategic thinking skills required.

• Leadership skills required.

• Written and oral communication skills required.

• Interpersonal skills are required.

• Organizational and management skills are required.

• Demonstrated ability to work effectively independently and in a team environment; deal with all levels of staff, administration and government is required.

• Ability to provide financial management structure and advice is required.

• Ability to handle stress well is required.

• High level of integrity, initiative and strategic planning is required.

• Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Experience with Project Management discipline, including Project Management methodology would be considered an asset.

##Key responsibilities

• Administers the control and monitoring procedures of capital infrastructure and departmental project funds.
• Requests the setup of Funds, assigns Fund codes (FOPAL), provide regular electronic reporting of expenditures/commitments, reconciliation of project costs (actual against estimated), Increases/decreases funds as required.
• Identifies inconsistencies/missing Information.
• Provides detailed spreadsheet analysis, follows up on outstanding commitments, closing of purchase order/contract commitments.
• Providing the Directors up to date Capital Project and Infrastructure Financial Planning spreadsheets, updating funding, revenue and expenditure information.
• Ensures all funding source requirements are being adhered to.
• Monitors project spending and initiates transfers of expenditures for multi funded projects ensuring compliance with all funding policies and reporting.
• Prepares detailed summary of financial expenditures for various funding sources.
• Provides updated financial information for Quarterly and Semi-annual Board of Governors reporting on Capital projects.
• Provides source of funding information for Infrastructure projects or Infrastructure component of Major Capital projects.
• Works closely with Finance – Capital as a liaison to the AES team to provide updates on project statuses, cash forecasts, project delays, completion dates and project reporting for external agencies.
• Gathers and compiles information required to complete anticipated cash flow for major capital projects and Infrastructure spending.
• Responds to enquiries from Financial Services on fluctuations in cash flow.
• Awareness of Research Support Fund (RSF) allocations to faculties and provide the information to AES.
• Work closely with the Director, Research Finance to determine potential project costs that can be used for Additional Research funding and transfer expenditures as required.
• Works closely with Faculty Business Officers on jointly funded projects.
• Prepares annual Departmental Outcomes Report for submission to VP Research.
• Reviews Architectural & Engineering Services fee income and provides revenue forecasts for capital projects.
• Ensures University standards and internal audit requirements are adhered to.
• Assists Directors in the development of multi-year capital plan for Physical Plant.
• Alternate signing authority on and project funds, major capital and infrastructure funds.
• Continuously looks for ways to streamline workflow and increase efficiency within the Capital portfolio.
• Manage accounting and reporting Facility related damages that are funded by insurance proceeds.
• Work closely with AES Project Manager assigned to the project and Risk Officer from Risk Management.
• Must maintain a working knowledge of provincial Retail Sales tax as it relates to Architect and Engineering fees and construction contracts.
• Must maintain a working knowledge of Manitoba Lien legislation and be familiar with construction and consulting agreements used by the university.
• Resource to AES Project Managers for understanding funding sources, responsibilities and FOPs.
• Provide support/guidance when funding issues arise on projects.
• Review financial and FOPs information on construction contracts prior to their setup in the financial systems.
• Performs Operational accounting and reporting as required.
• Work closely with the Financial Assistant and Accounts Payable positions to ensure that financial activities are completed timely and accurately.
• Provides strategic advice on allocation and spending of Capital funds and on purposed based Strategic allocations.
• Provide strategic advice to ensure that Capital expenditures align with funding allocations.
• Provides leadership and direction to finance positions as part of the financial team, including providing background to new staff on process/procedures.
• Additional responsibilities as required.

##Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.