Marketing & Proposals Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 6,000+ with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Senior Pre-construction Manager, we’re looking to add a Proposal & Marketing Coordiantor to our team in Winnipeg, MB. The Proposal and Marketing Coordinator will use their expertise in writing, editing and publishing to support the development and production of business proposals as well as reports, presentations, and other marketing materials while supporting team members in their tasks in a deadline driven environment.

Responsibilities:

• Support business development and estimating teams in the creation and submission of high-quality content to clients – build response templates, compile relevant content, create interview and presentation materials and coordinate print production of response materials in accordance with bid requirements
• Develop responsibility matrix and hold parties accountable for deliverable deadlines
• Arrange, document, and lead proposal meetings
• Collect the necessary information to develop a proposal with various collaborators and stakeholders to develop tailored submission content until final submission
• Interview subject matter experts to gather or verify information
• Assist in creating, maintaining and updating proposal content, including professional resumes, project profiles and company project experience in CRM database
• Compile, write, edit, and proofread document material to ensure quality, accuracy, clarity and consistency with Company guidelines while contributing expertise in creative writing and design
• Establish priorities and target dates in order to meet non-negotiable project deadlines
• Participate in strategic discussions to determine the best approach and winning strategy for pursuits
• Support marketing and communications activities, including content creation for internal and external audiences (newsletters, brochures, presentations, handouts, and other collateral) and event planning and coordination
• Aid in posting project updates, profiles, text, images on the District SharePoint News page
• Assist in creating social media content (LinkedIn, Instagram, Twitter, etc.)
• Support corporate marketing and communications initiatives as required
• Incorporate a continuous improvement mindset post submission:
  • Track proposals – submissions, successes, opportunities for improvement
  • Set-up and participate in debriefs and document feedback
  • Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications
  • Create new and update employee resumes and project sheets as needed
  • Ensure consistent look and feel for all submittals
  • Ensure proposal quality and compliance
  • Archive information and keep marketing database up to date; and,
  • Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion

Qualifications:

• Degree or diploma in communications, publishing, marketing, journalism (related education or equivalent experience will be considered).
• 1-5 years demonstrated experience in a relevant field such as professional writing, technical writing, journalism, proposal writing, creative design, or marketing.
• Ability to clarify and write technical content and prepare marketing materials.
• Experience working with an engineering or construction firm is considered an asset.
• Excellent writing skills (including editing, grammar, style, spelling punctuation), editing, and proofreading skills for accuracy, quality, and messaging tailored to target audiences.
• Proficiency in Microsoft Office including Co-Pilot, and Adobe Creative Cloud Suite, specifically, Adobe InDesign and Photoshop with proven ability to learn new software programs quickly.
• Highly developed interpersonal, communication, and organizational skills.
• Print design experience using Adobe InDesign, as well as Illustrator and Photoshop, considered an asset.
• Ability to communicate effectively with a broad range of professionals at all levels of the organization.
• Ability to prioritize work to achieve tight deadlines on multiple projects simultaneously, deal with changing priorities.
• Excellent time management & organizational skills and be able to adapt to change.
• Excellent interpersonal relations, with ability to gain trust and respect of others and build relationships.
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail.
• Ability to work with minimal supervision.
• Creative, strategic, forward-thinking mindset.
• Ability to forge, grow and maintain positive relationships.
• Experience with a CRM system, Microsoft SharePoint or similar document management system is considered an asset.
• Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.