Look no further – this opportunity is available exclusively through Bédard Ressources! Here, your role truly makes a difference: you are the essential support that ensures engineering projects run smoothly, enabling the team to move forward, build, and innovate. What’s in it for you? Two days of remote work per week, group insurance (including dental), voluntary retirement savings plan (VRSP), flexible schedule, two weeks of paid vacation during the holidays, social activities, and offices conveniently located near Place-d’Armes and Square-Victoria metro stations. A stimulating environment where the expertise of a large firm meets the agility of a small business.

Tasks

• Act as the right hand of the team and work closely with the administrative assistant to ensure optimal operations.
• Create, revise, and enhance all key documents: reports, specifications, service proposals, letters, and emails.
• Handle accounting and billing follow-ups, including meticulous tracking of files in Excel.
• Organize meetings and logistics efficiently – with a creative touch to ensure a smooth and pleasant experience.
• Translate certain documents (English/French).
• Welcome and assist clients and visitors while contributing to a warm and professional work environment.
• Perform any other related tasks.

Advantages

• Group insurance including dental coverage.
• Voluntary retirement savings plan (VRSP).
• Two weeks of paid vacation during the holiday season.
• Easily accessible offices via public transit (Place-d’Armes and Square-Victoria stations).
• Hybrid work model (3 days in office, 2 days remote).
• Ongoing training and professional development opportunities.
• Flexible schedule.
• Various social activities (boat outings, sugar shack visits, etc.).
• Involvement in large-scale, diverse, and stimulating projects.
• Friendly, collaborative, and motivating team culture.
• The expertise of a large firm combined with the agility of a small business.

Job requirements

• DEP or DEC in office administration, secretarial studies, business administration, or a related field.
• Minimum of two (2) years of experience in a similar position: administrative assistant, estimation assistant, engineering assistant, or supporting a project manager.
• Proficiency in MS Office Suite, particularly Excel (intermediate level required).
• Functional bilingualism, as approximately 25% of communications are conducted in English.
• Knowledge of urban infrastructure, process engineering, civil engineering, building systems, architecture, or landscaping – a significant asset.
• Knowledge of pivot tables in Excel – a major asset.

Desired profile

• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Quick adaptability and responsiveness to change.
• Strong team spirit while demonstrating autonomy.
• Meticulous attention to detail and a high standard of accuracy.
• Willingness to learn and take on new responsibilities.