Position Information

Position Title

Accounting Assistant – Accounts Receivable

Position Summary

The Accounting Assistant – Accounts Receivable provides timely, accurate, and professional customer service to students, staff, and community members using a variety of systems and tools. This role supports a wide range of financial functions, including revenue recognition, processing of payments and refunds, cash handling and controls, safeguarding of monetary assets, general ledger transfers, reconciliations, and adherence to fiscal deadlines. As the primary Finance contact for students and community clients, the Accounting Assistant must demonstrate strong responsiveness, accuracy, and the ability to manage multiple priorities in a fast-paced, customer-facing environment.

This role is responsible for ensuring compliance with Generally Accepted Accounting Principles (GAAP), Public Sector Accounting Standards (PSAS), RDP policies and procedures, and applicable government regulations. The incumbent plays a key role in safeguarding cash, protecting organizational assets, and minimizing the risk of fraud or financial loss through strong analytical skills and the application of rigorous financial controls.

Position Responsibilities

• Process payment transactions for student and vendor accounts.

• Accounting for revenue and banking transactions including handling cash, bank deposits, petty cash and ensuring compliance with polices and signing authority procedures.

• Complete financial reconciliations based on analysis of financial transactions including investigation of errors, finding solutions and correcting procedure.

• Generate financial transactions in the accounts receivable system for vendor sponsorship contracts, external client contracts, issue invoices, record account charges and payments.

• Process and issue refunds accurately and timely through systematic analysis and investigation in accordance with regulations and policy.

• Write and maintain accounting procedures including the review and update of current online/procedure manual documentation based on knowledge of GAAP (Generally Accepted Accounting Principles) and PSAS (Public Sector Accounting Standards).

• Assist with special projects and accounts receivable support (i.e. year end, departmental financial controls and audit requests).

• Completes collection activities, year-end bad debt reports, analysis of delinquent accounts, process hold updates and reconcile collection agency reports monthly.

• Monitors compliance with cash controls, deliver support to departments on internal controls and assist with training.

• Aptitude with systems and ability to work in multiple applications and provide expertise to others.

• Customer service inquiries, provide information and guidance efficiently and effectively while maintaining confidentiality.

Required Qualifications

• Two years of post-secondary training in Business Administration with a major in Accounting

• Minimum one year related experience

• Proficiency in Microsoft Office 365

• Demonstrated ability to use and to learn financial and related systems including integrated financial systems (Banner) and report writing software (Cognos).

• Experience in cash management, cash controls and electronic banking systems with strong attention to detail

• Strong written and verbal communication skills to articulate and document complex solutions

• Prioritizing work and time management to meet deadlines

• Able to complete complex reconciliations of financial transactions and systems based knowledge of accounting standards (GAAP) and Public Sector Accounting Standards (PSAS).

• Additional core competencies including managing busy times effectively, building rapport, consultative skills, adaptability, personal work ethic, attentiveness, organizing/planning, strong teamwork, sensitivity and respect of others.

Preferred Qualifications

• Familiarity with systems such as Ellucian Banner, TouchNet, Global Payments, Odyssey, ID Works and AudienceView would be an asset

• Shows initiative and has advanced problem solving skills to develop efficiencies and effectiveness in daily operations

Salary or Hourly?

Salary

Salary

CUPE Level G/1 $53,019

Benefits and Compensation Information

Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

• Eligibility to access the above mentioned benefits is dependent upon the Terms and Conditions of Employment.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.

Red Deer Polytechnic (RDP) is more than a post-secondary institution. It is a community of highly dedicated and skilled faculty, staff, learners, and partners who are making a positive impact on the world around us. Unbound by tradition, we are focused on producing the talent, solutions, and environments needed for Alberta’s economy and society to thrive.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community**.**

Posting Detail Information

Competition Number

2025-A-151

Employment Type

Permanent Full-Time

Number of Vacancies

1

Desired Start Date

10/06/2025

Position End Date (if term-certain)

FTE

1.0

Hours of Work

Typically 8:30 a.m. to 4:30 p.m.

Open Date

09/12/2025

Close Date

Open Until Filled

Yes

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity or expression.

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact Peopleandculture@rdpolytech.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Special Instructions to Applicants

Required Documents

• Cover Letter

• Resume

Optional Documents