CYTHERA ADMINISTRATIVE ASSISTANT (Human Resources)

The Administrative Summer Student will provide administrative and project support to the Human Resources team over an eight-week term. This role supports key HR initiatives including recruitment, onboarding and organizational initiatives, helping to ensure processes are organized, timely, and effective.

Working closely with the HR team, the position contributes to the preparation of documents, coordination of activities, and development of materials such as presentations and communications.

This opportunity provides hands-on experience in Human Resources within a non-profit setting, with exposure to key functions such as recruitment, onboarding, employee engagement, and other HR initiatives. You will build and strengthen your organizational, communication, and administrative skills while contributing to meaningful work in a supportive and inclusive team environment.

This position is funded through the Government of Canada’s Canada Summer Jobs program. To be eligible, applicants must be between 15 and 30 years of age at the start of employment, be a Canadian citizen, permanent resident, or a person to whom refugee protection has been conferred and be legally entitled to work in Canada with a valid Social Insurance Number.

ACCOUNTABILITIES

• Provides administrative support to the HR team by completing data entry, filing, scanning, and other administrative tasks in accordance with established practices

• Assists with preparing HR documents such as letters, forms, and onboarding materials using Microsoft Office 365

• Supports the organization and maintenance of confidential HR files, ensuring accuracy and attention to detail

• Assists with recruitment activities by posting job opportunities, scheduling interviews, and supporting candidate communication

• Supports onboarding processes by preparing new hire packages, coordinating documentation, and assisting with orientation logistics

• Helps track recruitment and onboarding progress to ensure timelines are met

• Creates presentations, graphics, and supporting materials for a variety of Human Resources initiatives to support clear communication, engagement, and effective implementation across the organization

• Assists with preparing internal communications and materials to support HR programs and initiatives

• Provides general project support to the HR team as needed

• Supports internal HR processes by assisting with meeting coordination, calendar scheduling, and preparation of materials

• Assists with maintaining HR trackers and basic reporting as requested

• Provides general administrative support and contributes to team priorities and projects

QUALIFICATIONS

Education, Training and Experience

• Currently enrolled in, or recently completed, a post-secondary program in Human Resources, Business Administration, or a related field
• Strong attention to detail and ability to manage information with a high level of accuracy
• Comfortable using Microsoft Office 365 (Word, Excel, Outlook, Teams, PowerPoint)
• Demonstrates professionalism and ability to maintain confidentiality
• Strong organizational and time management skills
• Clear and respectful communication skills and ability to work collaboratively

Shift/Schedule/Hours per week: 35 hours per week over a period of 8 weeks; for a total of 280 hours

Expected Start Date: ASAP

Wage/Salary: $20.25/hour

Application Deadline: May 15, 2026

We are committed to recruiting a diverse workforce that represents the communities we proudly serve, while encompassing the principles of equity, inclusion and diversity. We strongly encourage applications from people of colour, Indigenous Peoples, persons with disabilities, people of all gender expressions and sexual orientations including queer, trans, and two-spirit people. In our words and actions, we recognize the challenges for those facing inequalities, while acknowledging our privilege, as we continuously strive to remove bias and reduce barriers that individuals may experience in the hiring and job-seeking process. We invite feedback from all applications who apply for roles within the Agency.