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OHS & Office Administrator
OHS & Office Administrator
Pre-Construction Project Coordinator
Pre-Construction Project Coordinator
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OHS & Office Administrator
Top Benefits
About the role
About Wales Mclelland Wales McLelland Construction (WM) is an industry leader, well established in BC, working mainly in the Lower Mainland. We have been in operation for over 50 years. Our success has been driven by and is thanks to our employees’ years of experience and excellence in the field. They’re the reason why we have a name that our partners trust.
Simply put, we’re family, and we’re always looking to welcome new talent to the team. We are a general contractor that provides pre-construction, design-build, and construction management services for industrial, commercial, and institutional clients, we specialize in tilt-up construction. Our Company values guide everything we do, at Wales McLelland our values include Safety, Professionalism, Integrity, Respect, and Commitment.
Position Summary The OHS & Office Administrator support role will be responsible for working with the OHS Manager to assist with data entry, OHS administration, and support of the electronic safety management system. This role will also interact with the Health & Safety Coordinator to support site safety staff with compliance with OH&S legislation and providing overall support in promoting a culture of safety at Wales McLelland Construction. This position will also provide reception coverage during lunch and offer backup assistance at the front desk as needed.
Responsibilities SAFETY ADMINISTRATION
- Record keeping, data entry, filing of all internal and external safety reporting
- Assist with scheduling and record keeping of all required OHS training
- Assist with Health & Safety Orientation for all new field employees
- Order health and safety supplies for sites
- Complete inventory quarterly
- Prepare monthly KPI Reports; review and issue to project teams
- Record keeping of OHS statistics
- Assist with 3rd party compliance updates
SITE SUPPORT
- Assist with site trailer document setup and on-going
- New & Young worker records of training &
- Maintain First Aid Inventory and Safety asset
- Assist with the site Mob in and Mob out admin process.
COR AUDIT SUPPORT
- Assist with the annual OHS & IM Program review (regulations and forms)
- Assist with OHS Program Manual document management (form creation, filing, printing, distribution)
- Assist with Implementation of annual COR action items
- Track annual review of Safe Work Practice and Safe Job Procedures, document who/when reviewed
SUB-CONTRACTOR SAFETY
- Assist with requests to subs for OHS information, record keeping and filing of all Sub-Trade OHS Information (new and annual)
OFFICE SUPPORT
- Maintain office cleanliness and restock office supplies and snacks.
- Assist with filing invoices and scanning documents.
- Prepare safety binders for various sites.
- Coordinate with IT to ensure they have the necessary resources.
- Collaborate with HR and IT to facilitate a smooth onboarding and offboarding process.
- Provide reception coverage during lunch time and as needed
- Other administrative tasks as assigned by the Manager
Qualifications
- Some post-secondary education or training in administration, health & safety, or a related field
- Preference given to experience in construction/site safety
- Valid BC Driver’s License (Note position may require travel to various WM site operations across Lower Mainland)
- Knowledge of Occupational Health & Safety legislation is an asset
- Solid computer skills (Microsoft Office)
- Demonstrated ability to prioritize and multi-task in a fast-paced environment
- Demonstrated ability for clear and accurate documentation
- Demonstrated ability to work independently and in a team environment
- Excellent written and oral/interpersonal communication skills
- Strong organizational skills and attention to detail
ATTRIBUTES/COMPETENCIES
- Excellent communication skills
- Proficient with Microsoft programs (Word, excel, access)
- Ability to multitask and meet deadlines
- Enthusiastic team player
Benefits
- Competitive compensation package using salary surveys from the Construction industry
- Performance-based bonus
- RRSP matching
- Comprehensive health benefits
- Employee referral program
- Vacation and sick time
- Anniversary service recognition
- Office lunches and morning snacks
- Free parking
- Learning and development program
Please note that we can only accept candidates who are eligible to work in Canada.
**No Recruiting Agency phone calls, please**
About Wales McLelland Construction
Wales McLelland Construction has been operating in Vancouver for 50 years with professional expertise in General Contracting, Design-Build, Construction Management, sustainable and LEED™ building, tilt-up construction, and pre-design planning and consulting services. Strong client relationships have been the key to our success, and we believe that it is only through maintaining a high level of concern for all the elements of our business that we can exceed expectations, as well as ensure we honour our commitment to, and reinforce trust with, our valued clients. As a result, we have excelled as a design-build specialist, and have been able to diversify our construction methods and disciplines to better serve our client’s needs. This approach has enabled us to complete projects in a broad range of industrial and commercial building categories, not only in Vancouver, but throughout British Columbia, and across Canada.
Wales McLelland is a privately held company with Doug Scott (President), Tony Vigini (Vice President, Development) and Kevin Armon (Vice President, Construction) all as shareholders. Senior personnel include James Sanderson (Chief Financial Officer), Darren Sauer (Director, Development), Ash Kumar (Director, Operations), Christina House (HR Manager), Janis Lawrence (OH&S Manager), Dave Iurman (Chief Estimator), Kyle Scott (General Superintendent) and Nick Wong (Field Manager). Our Senior Management Team collectively has over 100 years of construction experience in the industrial, commercial and residential markets. Internally, we have forty-plus full-time office staff and seventy-plus field staff to support and administer every project and ensure its successful on-time delivery.