Contract Administrator Community, Healthcare & Mixed-Use Projects

Execution Excellence. Trusted Collaboration. Real Impact.

Salary Range: $100,000 – $130,000 (based on experience)

About The Firm This Vancouver design studio is recognized nationally for delivering architecture that blends thoughtful design with technical precision. Their portfolio spans community centers, healthcare facilities, large mixed-use developments, cultural buildings, interiors, and institutional projects, with a reputation for executing complex work to a high level of quality. The studio combines the creative energy of a design-forward practice with the structure, resources, and mentorship of a larger firm. The culture is supportive, collaborative, and grounded, where senior leaders work closely with their teams and value initiative, accountability, and follow-through.

Why Join This Team? You will join a studio with multiple projects currently under construction, stepping into a visible and trusted role at a pivotal phase. This is a place where contract administrators are seen as key project leaders, working closely with design and technical teams to ensure high standards are maintained during delivery. If you are detail-oriented, solutions-driven, and enjoy collaborating directly with consultants, contractors, and clients, this is an opportunity to make a tangible impact on meaningful civic and community-focused projects.

About The Role Our client is seeking an experienced Contract Administrator to join their Vancouver studio. The role will focus on administering projects currently in construction, including community centers, healthcare facilities, and large mixed-use developments. You will work closely with project architects, consultants, and construction teams to drive quality, ensure contract compliance, and see design intent through to successful built outcomes.

Key Responsibilities

• Administer contracts for multiple projects currently in construction, ensuring quality, cost, and schedule objectives are met
• Conduct regular site reviews and prepare field reports, tracking progress and identifying potential issues early
• Review and process RFIs, shop drawings, change orders, site instructions, and other contract documents
• Coordinate with consultants, contractors, and internal teams to resolve design, technical, and construction issues
• Review and coordinate the integration of building systems, including fire protection, life safety, mechanical, electrical, structural, and building envelope systems, to ensure compliance, constructability, and design intent during construction
• Ensure adherence to British Columbia Building Code (BCBC), Vancouver Building By-law (VBBL), and project specifications Maintain organized contract documentation and support clear communication across all stakeholders
• Provide feedback to project teams to inform future documentation quality and constructability
• Represent the firm professionally in meetings with clients, contractors, and authorities

Qualifications

• Architectural or technical diploma or degree
• 8+ years of professional experience, including at least 3 years in a dedicated contract administration role
• Extensive experience with construction-phase services on complex institutional, healthcare, community, or mixed-use projects
• Comprehensive knowledge of building systems and assemblies, including fire protection, life safety, mechanical, electrical, structural, and building envelope systems, with the ability to review, coordinate, and oversee their implementation during construction
• Thorough understanding of CCDC contracts, construction law principles, and consultant-contractor-client dynamics
• Strong working knowledge of BCBC, VBBL, and local building permit processes
• Excellent problem-solving, documentation, and communication skills
• Proficiency in Bluebeam , Revit , and Microsoft Office
• Registration with Architectural Institute of British Columbia (AIBC) or eligible preferred

What’s On Offer

• Competitive salary aligned with experience and responsibility
• Comprehensive extended health and dental benefits
• RRSP matching program and lifestyle and healthcare spending accounts
• Parental leave top-up and professional development support
• Flexible hybrid work model and the option of compressed work weeks
• A collaborative, inclusive studio culture with regular events, knowledge-sharing sessions, and team celebrations
• An opportunity to play a key role on significant civic and community projects currently under construction

If you are ready to bring your construction-phase expertise to a collaborative, design-forward studio where your contribution will be highly valued, we would love to hear from you.

Apply today or reach out directly to Dara at dchita@talentsphere.ca to learn more. Job #16815404