Position Overview

Reporting to the Manager, the incumbent provides clerical and administrative support to the assigned community area Public Health team including maintaining and updating immunization records and statistics, entering data and typing of confidential documents, preparing and distributing high volumes of information packages, ordering or coordinating print jobs and clerical or immunization supplies, corresponding or communicating with physicians’ offices and school staff, and preparing records, forms or supplies in advance of immunization clinics. The incumbent may participate in immunization clinics and a variety of other administrative duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage with the administrative support team for the site and offices within the community area(s).

Experience

• Two years related and progressively responsible administrative experience required.
• Experience in email and computerized calendars required.
• Data entry experience with a high degree of accuracy required.
• Experience with Public Health Information Management System (PHIMS) preferred.
• Administrative experience in a healthcare office preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Formal post secondary training in applied office skills required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

• Valid Driver’s license.

Qualifications and Skills

• Keyboarding speed of 50 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Excellent command of the English language (both oral and written).
• Excellent interpersonal and communications skills.
• Demonstrated ability to prioritize a large workload and complete a variety of administrative duties.
• Ability to maintain a high level of confidentiality.
• Ability to organize and carry out tasks efficiently, while working with minimal supervision.
• Ability to work in a fast-paced environment and work effectively under pressure.
• Demonstrated ability to effectively contribute to a team environment.
• Demonstrated problem-solving skills.

Physical Requirements

• Physically able to lift and carry equipment weighing up to 15 lb or 6.8 kg.
• Physically capable of providing service in a wide variety of community settings under varying weather and environmental conditions.
• Access to a reliable motor vehicle suitable for all environmental conditions.
• Acceptable Adult & Child Abuse Registry check and Criminal Record check.
• Subject to immunizations and tuberculin testing as per WRHA Policy.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.