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Administrative Operations Coordinator
Administrative Operations Coordinator
ADMINISTRATION - ADMINISTRATIVE OPERATIONS COORDINATOR
ADMINISTRATION - ADMINISTRATIVE OPERATIONS COORDINATOR
Administrative Service Representative - Recreation and Culture (Two Positions)
Administrative Service Representative - Recreation and Culture (Two Positions)
Administrative Assistant - PMO (Project Management Office) - Up to 18 Month Contract
Administrative Assistant - PMO (Project Management Office) - Up to 18 Month Contract
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About the role
**Department:**Administration
**Reports To:**Senior Executive Assistant
Overview
The Administrative Operations Coordinator provides administrative and operational support across the front office, leadership team, and designated business functions. This role helps maintain professional customer experience, effective internal coordination, and accurate information management to support business operations and growth initiatives while reinforcing organizational values and culture.
Primary Responsibilities
Front Office & Administrative Support
- Manage front office activities including reception, calls, visitor access, mail, and meeting logistics for internal, executive, and customer visits.
- Maintain administrative records, contact lists, reports, presentations, and business documentation.
- Respond to customer inquiries and direct requests to appropriate internal teams.
- Provide leadership and team administrative support including calendar coordination, scheduling, expense administration, travel arrangements, travel letters and routine follow-up.
Business Support
- Maintain customer, lead, and market information to support reporting and follow-up activities.
- Share customer and industry insights and support the administration of business systems and tools used for customer engagement, reporting, and operational activities
Operational & Internal Support
- Support operational administration including customer shipments, documentation retention, office supply coordination, attendance updates, and project follow-up.
- Assist with employee engagement initiatives, internal programs, and administrative activities as required.
Professional Conduct
- Work collaboratively across departments, manage competing priorities, and follow company policies, standards, and branding requirements.
- Demonstrate professionalism, initiative, integrity, and alignment with company values.
- Perform other duties and projects as assigned.
Qualifications
Education
- Bachelor’s degree, college diploma, or equivalent relevant experience (high school diploma required).
Experience & Skills
- Strong written and verbal communication skills with excellent interpersonal ability.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint), including presentation development and data handling.
- Experience maintaining trackers, reports, and accurate business records.
- ERP experience preferred; CRM experience such as Salesforce is an asset.
- Ability to work effectively across Sales, Marketing, Applications, Operations, Finance, and IT.
- Organized, proactive, and professional with strong time management skills.
- Exposure to sales support, market research, or business development is an asset.
Travel
- Travel is typically less than 5%, with occasionally higher requirements based on business needs.
Working Conditions
- Flexibility to work adjusted schedules, including occasional weekends or travel, based on operational requirements.
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About Eclipse Automation
WE DESIGN AND BUILD THE FUTURE From life-saving medical devices, to clean energy initiatives, to cutting-edge electrical vehicles powering our future, Eclipse Automation, part of Accenture, designs and builds complex automated systems for products that change the world.
With over 20 years of experience working with world-renowned manufacturers, our innovative systems are deployed globally within the Life Sciences, Transportation, Consumer Products, Nuclear Energy, and Electronics industries.
Our know-how is what sets us apart; that proven capability and drive to solve complex automation needs – to make it all happen in record time, and with precision. Our global footprint of Eclipse facilities in Canada, the United States, Germany, Hungary, Switzerland and Malaysia provides global bench-strength and regional know-how across expert teams that design, build and integrate advanced automation solutions for leading global manufacturers.
We believe your organization deserves an automation partner that you can count on – a partner that will face the challenges of today and tomorrow head-on. Whether it’s building and integrating leading-edge automation systems, creating custom manufacturing solutions, or delivering superior customer after-care, we have the cross-industry know-how, powerful in-house capabilities, and global scale to bring your product to market sooner – all while delivering cost efficiencies and superior user experience.
We are 800+ skilled people strong across 16 global locations and growing. Our teams are made up of are innovators, thinkers, and doers, with the know-how and expertise to exceed expectations, and the relentless spirit to create and reinvent. Our people, proven experience, and depth of resources are what enable us to live up to our name – to eclipse all others, driving superior outcomes, and delivering end-to-end solutions that make our customer’s final products extraordinary.