Family Law Clerk

Mazzeo Law is a boutique law firm located in Vaughan, ON, voted Top Choice Real Estate Law Firm from 2022-2025 and recognized by Best Lawyers in 2022. Our areas of expertise are focused mostly in helping the community resolve their legal issues which often encompasses Family Law, Real Estate Law, Corporate and/or Will and Estate Law.

We are currently seeking a confident, experienced and hands on Family Law Clerk that is able to apply their strong family law background to support the Lawyers at the firm. Mazzeo Law offers a true team environment and a competitive compensation and benefits package with an opportunity to enhance skills and knowledge in a fast-paced environment.

Roles and Responsibilities

• Provide Lawyers with regular updates on the status of files;

• Keep in contact with clients on a regular basis, provide any developments on their file, answer questions as needed, etc.;

• Draft various correspondence to all parties including but not limited to letters to counsel, letters to courthouse, letter to process server, letter to third party professionals;

• Draft various memos regarding the process server including: file, issue and serve various pleadings with the courts;

• Drafting and preparing simple divorce applications, continuing records, pleadings, correspondence, affidavits, motion materials, minutes of settlement, domestic contracts, conference briefs, disclosure briefs, financial statements, net family property statements and related documents;

• Docket time in Cosmolex, enter file related disbursements daily and maintain accurate billing records;

• Manage physical and electronic client files in accordance with firm policies and procedures;

• Meet with clients to sign various documents;

• Make various cheque requests to the Accounting Department;

• Schedule/Organize client meetings, counsel discussions, etc.;

• Book questioning/discoveries and other meetings;

• Draft various client correspondence;

• Assist in drafting Mediation memos;

• Assist in preparation for Trial;

• Photocopy, scan and bind documents as required;

• Research case law;

• Obtain testimonials from clients once the file has settled; and

• Assist Lawyers in any other requests as required.

Qualifications and Education Requirements

• Completion of a Law Clerk diploma or relevant certification preferred

• 2-3 years family law experience

• Working knowledge of legal procedures, protocols, and documentation

• Working knowledge of Family Law Rules and Practice Directions

• Experience working with Cosmolex, Divorcemate, Word, Excel, Outlook

Preferred Skills

• Excellent oral and written communication skills with a professional and friendly demeanor

• Demonstrated ability to work independently and manage multiple priorities in a fast-paced, dynamic environment

• Strong ethical standards, with a commitment to confidentiality and privacy

• The initiative and ability to perform tasks without being asked, and achieve desired results without having to wait for answers or direction

• Excellent time management and organizational skills and the ability to handle multiple priorities simultaneously

• Experience supporting multiple associates

• Strong communication and interpersonal skills (verbal, written, and listening);

• Able to handle multiple assignments, work well under pressure, and have the flexibility to assist the team in meeting client demands on accelerated schedules;

• Very organized;

• Ability to work well independently, as well as in a team setting;

• Excellent decision-making skills and good judgment;

• Excellent interpersonal skills;

• Excellent technical and software skills, including MS Office Suite;

• Exceptional oral and written communication skills;

• Fundamental problem-solving and analytical skills, with the ability to remain calm in pressured situations;

• Superior time management and organizational skills to manage competing priorities;

• Highly detail oriented with a critical degree of accuracy;

• Ability to facilitate a work/life balance; and

• Strong work ethic;

• Punctual, reliable and responsible;

What we Offer

At Mazzeo Law we encourage a balanced lifestyle and have striven to build an office where you will feel fulfilled in your work and career yet have ample time to enjoy the non-work related areas of life, whether with family, friends or personal activities. We offer a strong culture fostering a sense of belonging and connectivity with peers, a place with open and transparent communication. We offer employee recognition and development programs celebrating and highlighting employees’ achievements and fostering their growth and skills. We offer three (3) weeks’ vacation (pro-rated to start date) in your first year of employment, and additional paid time off. Employer paid benefits are available.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.