Contracts Coordinator/ ACSO

Job summary

The role involves drafting and managing consulting agreements, NDAs, and teaming agreements while maintaining contract records in Salesforce. Additionally, the position requires managing security clearances, processing inbox inquiries, and coordinating with internal teams and government agencies.

Job details

Job Description REF: #001 This position is being offered as a temporary maternity leave coverage role. There is potential for the position to become permanent following the maternity leave period, subject to business needs and organizational requirements. Key Responsibility: Contracts Coordinator Draft, amend, and terminate Consulting Agreements Review amendments and tasks related to existing contracts to extract information required for Consulting Agreements Maintain and manage a register of consultants, including tracking contract renewals Coordinate the onboarding and offboarding of consultants Create, maintain, and update contract records in Salesforce Process contract amendments in a timely and accurate manner Draft NDAs and Teaming Agreements on existing template Provide general support to other members of the Commercial Team, as required Perform contract administration tasks not covered by other administrative functions Other tasks, as required Key Responsibility: ACSO (Shared tasks with CSO) Manage Security Inbox Inquiries from internal employees/contractors Responses from PSPC (status updates, clearance inquiries, etc.) Process awarded clearances Process VCR approvals Manage Security Queue in Salesforce Clearance verifications, assigned clearances, etc. VCR’s to submit (domestic and international) OLISS responsibilities (assigning/reviewing/submitting clearance applications) Expiring/ Renewing Clearances: Obtaining confirmation details from managers, assign/submit/track progress in SF Termination: Obtain confirmation that clearances can be terminated, go into OLISS and terminate each individually, updating SF. Pending clearances: Reach out to PSPC for status updates on all clearances pending outside of a typical timeframe Qualifications University degree in relevant area (law, business, criminology, political science etc.), Law Clerk or Paralegal Diploma 1-5 years of work experience in contracts (P1-P2 level) Proficiency in the MS Office suite, primarily Excel, Word and PowerPoint Knowledge and experience in the use of Salesforce PSA would be an asset Ability to read, interpret and analyze contracts Attention to detail Well organized Additional Information Must be eligible to obtain and maintain a Government of Canada Secret level security clearance. Must be available to work onsite in the Ottawa area 2–3 days per week. If you require accommodations during any stage of the application or interview process, please let us know. We are happy to work with you to meet your needs. *Our recruitment systems include artificial intelligence–enabled tools; however, AI is not used to screen, evaluate, or make decisions about applicants for this role. *Unless otherwise stated, all job postings reflect a current vacancy at the time of publication. Work-Life Balance We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days). Belong@ADGA ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard. Compensation Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees. Comprehensive Benefits and Total Rewards We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs. Compensation: CAD 56340 - CAD 70000 - yearly

What you’ll do

The role involves drafting and managing consulting agreements, NDAs, and teaming agreements while maintaining contract records in Salesforce. Additionally, the position requires managing security clearances, processing inbox inquiries, and coordinating with internal teams and government agencies.

Requirements

Candidates must hold a university degree in a relevant field or a Law Clerk/Paralegal diploma with 1-5 years of experience in contracts. Proficiency in MS Office and the ability to obtain a Government of Canada Secret level security clearance are mandatory.

Benefits

• Health and Dental
• Health Spending Account
• Short-Term Disability
• Employee Assistance Program
• Telemedicine service
• Gym membership discounts
• Perkoplis perks
• Deferred Profit Sharing Plan
• Profit-sharing plan
• Maternity/Parental Top-Up
• Reservist Leave Top-Up

Listed skills

• Attention to detail · Preferred
• Compliance · Preferred
• Communication · Preferred
• Data entry · Preferred
• Salesforce · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract administration
• Salesforce
• Contract drafting
• Security clearance management
• MS Office suite
• Attention to detail
• Organizational skills
• Legal documentation
• Compliance
• Data entry
• Communication
• Analytical skills
• Administrative Functions
• Microsoft Excel
• Consulting
• Contract Management
• Criminology
• Employee Assistance Programs
• Microsoft Office
• Political Sciences
• Microsoft PowerPoint
• Telehealth
• Security Clearance
• Detail Oriented

Job areas

• Administrative
• Legal
• Security & Safety
• Government & Public Sector
• Consulting
• Contract Coordinator
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

More jobs from ADGA Group