Administrative Assistant

Job summary

The Administrative Assistant provides front-office customer service, manages reception duties, and handles administrative tasks such as filing and data entry. They also support human resources processes, including orientation paperwork, background checks, and compliance audits.

Job details

Overview Aerotek has an immediate opening for an Administrative Assistant in the Mississauga, ON office. Job Summary:The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support. Essential Functions:• Providing outstanding front office customer service (telephone and reception area)• Greet and hand out applications to all walk in contractors• Maintains drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office)• File and maintain all office paperwork• Maintaining adequate levels of Pre-Employment Packets• Assist with data entry of personal data updates, starts and finishes in PeopleSoft• Processing orientation paperwork to Human Resources Department• Timely processing of Tax Credit Forms and other state required forms• Maintaining outstanding levels of administrative support to all internal and external employees• Maintain and organize all office supplies• Enter and manage Background process and communicate results to the office• Delivers Contractor Orientations and verifies information for accuracy• Assists with office audits and compliance requirement s Supervisory or Management Responsibilities:• N/A Minimum Education/Abilities/Skills:• 1 + years of experience in a customer service related position• Ability to prioritize, organize, problem solve and meet deadlines and goals• Ability to communicate effectively and provide proper follow up Special Requirements:• Computer experience with 35-45WPM and understand Microsoft Office Programs

What you’ll do

The Administrative Assistant provides front-office customer service, manages reception duties, and handles administrative tasks such as filing and data entry. They also support human resources processes, including orientation paperwork, background checks, and compliance audits.

Requirements

Candidates must have at least one year of experience in a customer service role and possess strong organizational and communication skills. Proficiency in Microsoft Office and the ability to type 35-45 WPM are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Compliance · Preferred
• record keeping · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Administrative Support
• Data Entry
• PeopleSoft
• Office Administration
• Reception
• Compliance
• Record Keeping
• Microsoft Office
• Typing
• Problem Solving
• Organization
• Communication
• Time Management
• Office Supply Management
• PeopleSoft Applications
• Ability To Meet Deadlines
• Auditing
• Management
• Sales
• Front Office
• Medical Surveillance
• Prioritization

Job areas

• Administrative
• Customer Service & Support
• Human Resources
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive