Executive Assistant

Job summary

Establish and coordinate administrative policies and procedures, prepare reports and documents, and analyze incoming and outgoing correspondence and submissions. Coordinate meetings and travel, consult with individuals and groups on issues, and prepare invoices, financial statements, contracts, and other documents.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Establish and co-ordinate administrative policies and procedures Prepare reports and others documents for consideration and presentation to executive committees and boards of directors Analyze incoming and outgoing memoranda, submissions and reports Prepare and co-ordinate the production and submission of summary briefs and reports Prepare agendas and make arrangements for committee, board and other meetings Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

What you’ll do

Establish and coordinate administrative policies and procedures, prepare reports and documents, and analyze incoming and outgoing correspondence and submissions. Coordinate meetings and travel, consult with individuals and groups on issues, and prepare invoices, financial statements, contracts, and other documents.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting one to two years. The posting specifies one to less than two years of experience and English as the job language.

Listed skills

• report preparation · Preferred
• document preparation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Policy Coordination
• Report Preparation
• Document Preparation
• Memorandum Analysis
• Meeting Coordination
• Agenda Preparation
• Stakeholder Communication
• Travel Arrangements
• Itinerary Planning
• Reservation Management
• Invoice Preparation
• Financial Statement Preparation
• Contract Administration

Job areas

• Administrative
• Management & Leadership
• Transportation

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