Order Entry and Invoicing Admin

Job summary

Prepare recurring and ad hoc reports, gather and organize information, enter data accurately, and maintain company records and filing systems. Support invoicing and routine administrative processes, assist department staff and special projects, and provide coverage during absences and busy periods.

Job details

Department: Admin Location: Centreport Compensation: CA$37,440 - CA$43,680 / year Description Arctic Beverages is seeking a detail-oriented and organized Order Entry and Invoicing admin to support our Administration team. This entry-level position is ideal for someone who enjoys working with data, maintaining accurate records, and supporting a variety of administrative functions. The successful candidate will assist with regular reporting, data entry, document management, invoicing support, and other administrative tasks while working collaboratively with team members across the department. This role offers an excellent opportunity to gain experience in a fast-paced business environment while developing a broad understanding of administrative operations. Key Responsibilities Complete and maintain recurring weekly, monthly, and ad hoc reports. Gather, organize, and compile information from various sources as required. Perform accurate data entry and maintain information within company systems. Assist with filing, document management, and records organization. Support invoicing and other routine administrative processes. Provide administrative assistance to department team members as needed. Cross-train with other administrative staff to provide coverage during absences and peak periods. Assist with special projects and additional administrative duties as assigned. Ensure confidentiality and accuracy when handling company information and records. Maintain organized electronic and physical filing systems. Skills, Knowledge and Expertise Required High school diploma or equivalent. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Ability to manage multiple tasks and meet recurring deadlines. Strong verbal and written communication skills. Proficiency with Microsoft Office applications, including Outlook and Word. Preferred Experience working in an administrative or office support role. Intermediate Microsoft Excel skills. Experience working with reporting, spreadsheets, or data entry. Familiarity with invoicing or basic accounting functions. Key Competencies Attention to detail Organization and planning Reliability and accountability Problem-solving Teamwork and collaboration Adaptability and flexibility Customer service mindset Working Conditions Office-based position. Regular business hours, Monday through Friday, 8am - 4:30pm Occasional additional support during busy periods or special projects. Benefits Group Health Benefits (100% paid by employer) Pension plan - RRSP match Paid time off and vacation Physical wellness benefits Employee Assistance Program On-site parking Paid trainings Other incentives

What you’ll do

Prepare recurring and ad hoc reports, gather and organize information, enter data accurately, and maintain company records and filing systems. Support invoicing and routine administrative processes, assist department staff and special projects, and provide coverage during absences and busy periods.

Requirements

A high school diploma or equivalent is required, along with strong organizational, time-management, communication, and attention-to-detail skills. Microsoft Office proficiency, including Outlook and Word, is required; administrative experience, intermediate Excel skills, reporting or data-entry experience, and familiarity with invoicing or basic accounting are preferred.

Benefits

• Group Health Benefits (100% Employer-Paid)
• Pension Plan With RRSP Match
• Paid Time Off and Vacation
• Physical Wellness Benefits
• Employee Assistance Program
• On-Site Parking
• Paid Training
• Other Incentives

Listed skills

• Data entry · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Organization · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• written communication · Preferred
• Teamwork · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Reporting
• Document Management
• Invoicing Support
• Microsoft Office
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Organization
• Time Management
• Attention to Detail
• Deadline Management
• Written Communication
• Verbal Communication
• Teamwork
• Problem-Solving

Job areas

• Administrative
• Finance & Accounting
• Food & Beverage

More jobs from Arctic Beverages Group of Companies